Our structureWhat we doWorking for usCorporate and specialist careersForeign Policy CareersScholarshipsVacancies
Clerical support staff support foreign affairs and trade outputs by supporting and providing administrative services. Staff in the clerical support group will typically fill positions handling records (registry), information management, mailroom, communications and security, reception and telephones, word-processing, data entry and database maintenance. Some will also assist with visitor arrangements, divisional budgets, travel coordination and other support functions.
Staff in the clerical support group are able to rotate to other clerical support positions in Wellington but do not rotate to positions overseas.
Clerical support staff are recruited as needed. The mix of skills for these positions depends on the range of skills we need at that time in the Ministry. We require demonstrated versatility and resourcefulness and good keyboard/computer literacy. We advertise these positions on-line and in relevant publications.
Divisional Management support staff provide a range of administrative and support services, including financial, personnel, policy support, resource planning, security, secretarial and website management.
The divisional management support role involves delivering division and overseas post resources, relationships and information flows and supporting systems in a team environment. Senior management support staff become involved in managing the ways in which systems and services are developed and the way they function. They also have staff management responsibilities.
Divisional Management support staff may be able to rotate positions in Wellington or overseas. They fill Attaché positions at overseas posts. In Wellington, divisional management support staff fill a range of administrative positions including supporting the work of individual policy divisions. Promotion to the management support staff level may be available when an individual has demonstrated strong performance across the range of management support competencies and in a large management support role overseas.
Divisional Management support staff are recruited as needed. The mix of skills for these positions depends on the range of skills we need at that time in the Ministry. Successful candidates now often have a tertiary qualification. Knowledge of a foreign language is not a prerequisite, but is a skill which could enhance an application. We also require demonstrated versatility, resourcefulness, good keyboard/computer literacy, numeracy skills and a minimum of 3 years experience in an administrative or secretarial role. We advertise these positions on-line and in relevant publications.
Specialist positions exist in both the administrative and the policy areas. They include staff in areas such as communications, human resources, information technology, finance, property management and website management. Specialists are recruited for their depth of expertise in a particular field.
Specialists are appointed to a specific position and do not rotate to overseas assignments. Career advancement generally requires appointment to a different position, either within the Ministry or to another employer. We advertise these positions on-line and in relevant publications.
