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Current Vacancies

 


 

Senior Contracts Adviser and Contracts Adviser (x 2)

Wellington

Are you a lawyer who wants to make a real difference to the lives of people in developing countries?

Due to the creation of some new roles, we currently have 3 opportunities to join our in-house team these are:

The International Development Group (IDG) within the Ministry of Foreign Affairs and Trade manages the delivery of New Zealand's official development assistance. Working within the IDG Procurement Team, you will coordinate with other commercial and financial specialists to provide high quality commercial and contracting support to IDG staff in New Zealand and overseas.

Key tasks include:


Contracts Adviser


Senior Contracts Adviser

As above plus:

These roles will suit self-motivated team players with excellent commercial contracting skills and a strong customer service focus. You will have outstanding interpersonal and communication skills, be able to prioritise and organise work with competing priorities to work effectively in a busy environment with a high volume of transactions.

All applicants must have the ability to hold a legal practising certificate in New Zealand and a relevant qualification (e.g. LLB, LLM or internationally recognised equivalent award). You must have at least 3 years' post qualification experience of high value commercial and/or construction contracting working in-house or at a law firm for the Contracts Adviser position and at least 5 years' experience in international commercial contracting for the Senior Contracts Adviser position.

You should be a New Zealand citizen and must be able to obtain and maintain a New Zealand Government security clearance.

Application details

To apply for this position please complete an application form and submit with your CV and covering letter by 9am, Friday 12 June 2015. Previous applicants for this role are not required to re-apply.

 

Communications Account Manager

The Account Manager is responsible for providing specialist communications expertise to the Ministry ensuring a strategic approach to planning and delivery of effective communication with internal and external stakeholders.

Reporting to the Communications Division Manager you'll work closely with one or more Deputy Secretaries to meet the strategic communications needs of business units consistent with the agreed Communications Strategy for their group(s). Significant experience working at a senior level, superior relationship management skills, political and business savvy are necessary attributes to be successful along with a strong generalist communications skillset. A communications or other relevant tertiary qualification or comparable experience is also required.

The successful applicant must be a able to obtain and maintain an appropriate NZ government security clearance.

Application details

To apply for this position please complete an application form and submit with your CV and covering letter by Thursday 4 June 2015.

 

New Zealand Embassy Manila, Consular Adviser/Team Administrator

The New Zealand Embassy in Manila is looking for their next Consular Adviser/Team Administrator. 

The Consular Adviser/Team Administrator is responsible for providing advice and assistance to distressed New Zealanders in the Philippines, and for providing business support to help ensure the efficient and smooth running of the office.

The successful applicant must have experience in office administration.  He/She must be results-oriented and have sound judgement, good analytical skills, attention to detail, motivation, initiative, and an ability to set priorities.  The successful applicant will need to be highly organised and have excellent written and oral communication skills in English. Tagalog skills would also be valuable, but are not considered necessary.  He/She must be able to work effectively as part of a team in a cross-cultural environment.  In particular the ability to build working relationships with off shore teams will be key.  Preference will be given to a college graduate.

We are looking for the successful appointee to commence duties early September 2015.   The successful applicant will be employed on local terms and conditions and must be able to obtain and maintain the appropriate Philippine working visa.  This is the responsibility of the applicant and any offer of employment is subject to this.  In addition, relocation to the Philippines is to be undertaken at the expense of the applicant.

Application details

To apply for this position, send an email to nzemmanila@mfat.govt.nz with two Word documents attached:

Only short-listed candidates will be contacted.

The deadline for applications is 5 pm 30 June 2015.

 

Strategic Procurement Manager, Wellington

The Ministry of Foreign Affairs and Trade (MFAT) works to make New Zealand's voice heard overseas and contributes directly to the security and well-being of all New Zealanders.

MFAT manages the New Zealand Aid Programme to support sustainable development in developing countries in order to reduce poverty and contribute to a more secure, equitable and prosperous world. Over half of its budget is focused on our own region, the Pacific. Our aid and development programme includes highly varied, challenging and time critical projects such as New Zealand’s response to overseas disasters.

MFAT has an exciting opportunity for an experienced procurement manager or chartered engineer, with a proven track record in negotiating and managing or supervising civil works or engineering projects, to join the New Zealand Aid Programme’s Procurement team from 1 July 2015.

The primary objectives for this role are to:

Delivering these objectives will entail influencing, leading, facilitating, coaching, training and supporting a wide range of internal and external stakeholders globally. You will be working with technical and subject matter experts, senior managers and overseas government officials in a wide range of countries.

You should have at least 5 years’ experience of high value complex project procurement. You must have outstanding communication and negotiation skills and work with a collaborative approach. When building and maintaining professional relationships, you must be able to gain the respect of people at all levels and from a wide range of cultural backgrounds.

As well as a degree, you should hold a relevant professional qualification such as MCIPS or Chartered Engineer (or an international recognised equivalent) and be able to demonstrate experience of negotiating or managing projects contracted using NZS:3910/3916, FIDIC and/or NEC3 forms.

For more information please contact Sarah Gerondis at Hays on (04) 471 4490.

This process is being managed by Hays on behalf of the Ministry of Foreign Affairs & Trade (MFAT). Please do not apply via our website.

 

 

Principal Development Manager Policy Development Strategy & Effectiveness Division, International Development Group

The Ministry of Foreign Affairs and Trade is seeking a high performing policy leader with relevant expertise to lead the Ministry’s policy development and engagement on international development issues and practice.  This role in the Development Strategy and Effectiveness Division provides a critical link between the New Zealand Aid Programme and the global development stage.

You will be responsible for advice on the positions New Zealand takes on international development policy issues and play a key role in New Zealand’s engagement on these issues in the United Nations,  the OECD and the Global Partnership for Effective Development Cooperation.  Applying your understanding of aid delivery, you will also ensure that New Zealand Aid Programme policy and practice is informed by developments in these forums.

You will play a broad leadership role around policy development for the New Zealand Aid Programme.  You will also support coherence across the Ministry and the wider public sector on policies that impact on New Zealand’s development partners.  The role will involve collaborative work  with a wide range of divisions in the Ministry and other agencies, as well as engagement with the academic community and civil society.

This role requires thought leadership and effective collaboration.  The successful candidate will be recognised for their policy expertise, ability to represent New Zealand  positions effectively and capacity to link development policy and practice.  You will have an appropriate post-graduate qualification, deep understanding of international development issues, public sector policy experience and excellent communications and relationship management skills.

Application details

To apply for this position please complete an application form and submit with your CV and covering letter by Thursday 11 June 2015.

 

Executive Assistant/Team Administrator

Are you a highly motivated, organised individual looking to make a key contribution to a busy team?

The New Zealand Embassy in Santiago is recruiting an Executive Assistant/Team Administrator to support the efficient running of our Embassy.

In this position, you will support the Embassy to deliver its strategic outputs. You will provide administration assistance to the Ambassador and Embassy team. You will help ensure office processes and systems run smoothly and ensure compliance with all process guidelines and internal controls.

In this position, you will support the Embassy to deliver its strategic outputs. You will provide administration assistance to the Ambassador and Embassy team. You will help ensure office processes and systems run smoothly and ensure compliance with all process guidelines and internal controls.

Previous experience in a secretarial or executive support role would be preferable.

To do this job, you will need to be a focused, organised person with highly developed planning, organisation and implementation skills including the ability to prioritise tasks effectively and work under pressure. You should have excellent Microsoft Office suite skills and familiarity with social media. You will also need to demonstrate strong English and Spanish communication skills. You'll need to be able to communicate clearly, manage tasks effectively and be flexible, adaptable and resourceful in how you go about your work. You will need good relationship building skills, customer focus and attention to detail. A positive attitude and a good sense of humour will go a long way in helping you fit quickly into our small, friendly team.

Practical information

For a detailed position description please refer to the position description. (PDF, 60KB)

 

Communications Account Manager

The Account Manager is responsible for providing specialist communications expertise to the Ministry ensuring a strategic approach to planning and delivery of effective communication with internal and external stakeholders.

Reporting to the Communications Division Manager you'll work closely with one or more Deputy Secretaries to meet the strategic communications needs of business units consistent with the agreed Communications Strategy for their group(s). Significant experience working at a senior level, superior relationship management skills, political and business savvy are necessary attributes to be successful along with a strong generalist communications skillset. A communications or other relevant tertiary qualification or comparable experience is also required.

The successful applicant must be a able to obtain and maintain an appropriate NZ government security clearance.

Application details

To apply for this position please complete an application form and submit with your CV and covering letter by Thursday 4 June 2015.

 

New Zealand Embassy Manila, Consular Adviser/Team Administrator

The New Zealand Embassy in Manila is looking for their next Consular Adviser/Team Administrator. 

The Consular Adviser/Team Administrator is responsible for providing advice and assistance to distressed New Zealanders in the Philippines, and for providing business support to help ensure the efficient and smooth running of the office.

The successful applicant must have experience in office administration.  He/She must be results-oriented and have sound judgement, good analytical skills, attention to detail, motivation, initiative, and an ability to set priorities.  The successful applicant will need to be highly organised and have excellent written and oral communication skills in English. Tagalog skills would also be valuable, but are not considered necessary.  He/She must be able to work effectively as part of a team in a cross-cultural environment.  In particular the ability to build working relationships with off shore teams will be key.  Preference will be given to a college graduate.

We are looking for the successful appointee to commence duties early September 2015.   The successful applicant will be employed on local terms and conditions and must be able to obtain and maintain the appropriate Philippine working visa.  This is the responsibility of the applicant and any offer of employment is subject to this.  In addition, relocation to the Philippines is to be undertaken at the expense of the applicant.

Application details

To apply for this position, send an email to nzemmanila@mfat.govt.nz with two Word documents attached:

Only short-listed candidates will be contacted.

The deadline for applications is 5 pm 30 June 2015.

 

 

Information Services Library Assistant (Fixed-term, part-time)

Want to contribute to giving New Zealand an edge internationally through your quality information, research and cataloguing skills? The Ministry of Foreign Affairs and Trade is looking for someone to join the Information Service team, who has a passion for library administrative work that will assist qualified library staff to provide a library and information service for their clients.

As our ideal candidate, you would also:

You must hold a New Zealand citizenship and be able to obtain and maintain an appropriate New Zealand Government security clearance.

Application details

To apply for this position please complete an application form and submit with your CV and covering letter by Thursday 4 June 2015.

 


Senior Adviser, Executive Services Division

Senior Adviser – Executive Services Division The Ministry of Foreign Affairs and Trade works to make New Zealand's voice heard overseas and contributes directly to the security and well-being of all New Zealanders. Their vision is to give New Zealand an edge internationally.

The Executive Services Division has responsibility for managing the Ministry's responses to information requests from Ministers, requests through the Official Information Act, and from Parliament, requests from the media, and from the public.

We are looking for a senior adviser, to join our fast paced and busy team. You'll be responsible for preparing draft responses to around 1000 pieces of Ministerial correspondence, 250 Official Information Act requests and 300 Parliamentary Questions, as well as twice yearly responses to Select Committees, covering all aspects of the Ministry's foreign, trade and development work. As a Senior Adviser you will also be expected to effectively coach and mentor junior members of the team.

We are looking for applicants who can:

Also desirable:

You must:

Application details

To apply for this position please complete an application form and submit with your CV and covering letter by Thursday 4 June 2015.

 


Administration Manager (seconded), New Zealand High Commission Port Vila, Vanuatu

The Ministry of Foreign Affairs and Trade is seeking an experienced administration manager with significant people and administration management skills for the New Zealand High Commission in Port Vila, Vanuatu.

The High Commission in Port Vila represents the New Zealand Government to the highest standards of professional excellence across New Zealand’s political, trade and economic, defence and security and international development interests, as well as delivering consular services for New Zealanders in Vanuatu.  

The Administration Manager contributes to the achievement of the strategic priorities of the Post through effective delivery of a full range of office administration duties, including management of local staff and the High Commission’s financial processes, property and IT systems, and management of the High Commission’s consular services.  Attached below is a full position description.

The role will suit those interested in a broad range of work in a fascinating, diverse and rewarding environment.  The ability to provide leadership and deliver results in a collaborative manner is essential, as is the ability to work effectively across cultures.

The successful person would be employed by the Ministry of Foreign Affairs and Trade and seconded to the High Commission in Port Vila for a fixed term of three years initially, which may extend depending on budget approval.  Total Fixed Remuneration for this position ranges from NZD$62,104 - $84,022 and the appointee will also receive an off-shore allowance package whilst posted to Port Vila.  Further details on terms and conditions of appointment will be discussed at the interview.  The successful applicant will be provided with any training required prior to commencing at post, including language training.

It is expected that the successful candidate will start in the role in September. 

Application details

Applicants must have New Zealand citizenship and be able to obtain and maintain the appropriate security clearance.  Confirmation of the position will be subject to both a security and medical clearance. 

To discuss this role please contact either Dana Mitchell (Wellington) dana.mitchell@mfat.govt.nz or 04 439 8546 or Georgina Roberts (Port Vila) on georgina.roberts@mfat.govt.nz.  

To apply for this role please complete the online application form below by 9:00am on Wednesday 3 June 2015, attaching your CV and covering letter.

 


Senior HR Adviser - People Capabilities Team, Human Resources Group

Applications are invited for the role of Senior Adviser in the People Capabilities team, within the Ministry’s HR Group. This is an exciting opportunity to join a passionate and committed team focused on delivering on the Ministry’s People Capability strategies.

The person appointed to this role will be responsible for designing, developing, implementing and evaluating people capability development frameworks, tools, systems and solutions.  You will work closely with key stakeholders, including our HR Business Partners, to ensure that initiatives meet business needs and are embedded effectively into the business. You will lead or contribute to a range of work to build people capability and help shape our organisational culture across such areas as management and leadership development, career development and language capability.

To be successful in this role you must have a depth of knowledge and experience in people capability development frameworks, tools, systems and solutions including needs analysis, design, development, implementation, evaluation, learning technologies, and  managing providers and budgets. You will be able to communicate effectively, and develop trust and credibility with managers, HR Business Partners and others across the organisation. You will have strong analytical and decision making skills, and a strong focus on delivery.

Application details

The role is based in Wellington.  You must be a New Zealand citizen with the ability to obtain and maintain an appropriate New Zealand Government security clearance.

Please complete an application form and submit your CV and covering letter by 9.00am on Tuesday 2 June 2015.

 


Executive Assistant to the Chief Executive

The Ministry of Foreign Affairs and Trade is looking for a professional and dynamic person to join its Executive Office in the capacity of Executive Assistant to the Chief Executive.

Supporting a busy Chief Executive, you will be focused on providing efficient and effective executive support. This will include managing the Chief Executives time through effective diary management, preparing and overseeing the quality of correspondence into and out of the office, arranging domestic and international travel, financial administration and coordinating functions. You will also play a key role in co-ordinating the network of EA's and PA's across the Ministry.

This role will see you liaising with a wide range of people both internal and external to the Ministry. Your ability to build effective working relationships together with a strong customer focus will be highly valued in this role. You will be key to ensuring the Chief Executive's Office maintains a professional image for the organisation at all times, delivering a service that promotes our core values.

To be successful in this role you will have a depth of experience providing executive/senior management level support, strong interpersonal and communication skills, excellent attention to detail and be a natural planner and organiser.

Application details

The role is based in Wellington. You must be a New Zealand citizen with the ability to obtain and maintain an appropriate New Zealand Government Security Clearance.

If you think you have the skills and attributes to be successful in this role please complete an application form and submit your CV and covering letter by 5.00pm on Wednesday 27 May 2015.

 


Account Manager - Visits and Events, Protocol Division

An opportunity is available to join the energetic team that provides capability, direction and support in the delivery of logistical solutions for the Ministry’s programme of visits and events.

As Account Manager (Visits and Events) you will be responsible for managing all logistical aspects of a portfolio of inward and outward visits for which the Ministry has responsibility.  This will include foreign dignitaries and officials visiting New Zealand, or providing logistical oversight for New Zealand Government missions to foreign countries.  

A diverse programme of events which involve the Ministry, often as the lead agency, will test your organisational, project planning and, communication skills.  These events can be small scale regional meetings, and Ministry led presentations through to high level meetings. This will require working closely with staff across the Ministry. For larger events you will also be working with an external events management service provider.
  
You may already have some experience in visits and events management in either Government or private sector.  You will have a positive attitude and enjoy developing effective working relationships. The role requires sound relationship management skills including capacity to manage external service providers and suppliers. Equally important will be a strong attention to detail, with excellent planning and organisation skills and the ability to self-manage and use initiative. 

Application details

You must be a New Zealand citizen with the ability to obtain and maintain an appropriate New Zealand Government Security Clearance.

Expected commencement date for this role is early July 2015.

Applications for this position will close on 29 May 2015.

To apply for this position please visit www.h2r.co.nz/hot-jobs to submit your CV and covering letter and refer to reference number 18733.  For further information please contact Bronwyn Long on 04 4999 471 or Bronwyn@h2r.co.nz.  All applications will be acknowledged by email.

 


Principal Adviser - Remuneration, Human Resources Group

The Human Resources Group within the Ministry of Foreign Affairs and Trade is seeking an experienced specialist to join its Organisational Capabilities Team. The role will play a key part in helping realise our group objectives and will be required to work in support of other HR Specialists and Managers across the Ministry to achieve required business outcomes.

This role will be responsible for advising on remuneration matters and supporting the effective management of remuneration strategy across the Ministry. Areas of responsibility will include taking a lead role in the planning and management of the annual remuneration and performance cycle and management and support of remuneration at all levels within the Ministry, including our offshore network. You will work closely with other parts of the HR Group to engage them in the aspects of remuneration planning or implementation that requires their ownership.

To be successful in this role you will have proven analytical capability, including the ability to interpret data and provide strategic advice to the Ministry’s leadership. You will have specialist expertise in remuneration management including job evaluation, market monitoring and reporting and formulating remuneration advice and recommendations. The ability to build effective working relationships and influence others will also be important.

The role is based in Wellington. 

Application details

You must be a New Zealand citizen with the ability to obtain and maintain an appropriate New Zealand Government Security Clearance.

If you think you have the skills and attributes to be successful in this role please complete an application form and submit your CV and covering letter by 5.00pm on Friday 29 May 2015.

 


Manager - HR Systems and Reporting, Human Resources Group

The Human Resources Group within the Ministry of Foreign Affairs and Trade is seeking an experienced specialist to join its Organisational Capabilities Team. The role will play a key part in helping realise our group objectives and will be required to work in support of other HR Specialists and Managers across the Ministry to achieve required business outcomes.

The Manager, HR Systems and Reporting will be responsible for leading the Human Resources Information Systems (HRIS) team and function for the Ministry. The team is accountable for the provision of HR information services and tools to support managers at all levels within the Ministry. This is a strategic and customer service focused function which requires an excellent understanding of Human Resources issues and an ability to apply this in a business partnership model to deliver excellent tools, service and information to a range of customers with different information needs.

To be successful in this role you must have technical capability with HR Information Systems, preferably with experience using a variety of systems and tools in a range of environments. You will have proven experience leading teams with a track record of delivering results and be able to motivate, inspire and encourage innovation.

The role based in Wellington. 

Application details

You must be a New Zealand citizen with the ability to obtain and maintain an appropriate New Zealand Government Security Clearance.

If you think you have the skills and attributes to be successful in this role please complete an application form and submit your CV and covering letter by 5.00pm on Friday 29 May 2015.

 


Business Accountant – International Development

Senior role requiring depth of financial experience

Key financial advisor and business support

This outstanding finance opportunity exists to provide financial advice and support to the International Development Group (IDG), part of the Ministry of Foreign Affairs and Trade.  IDG holds responsibility for the delivery of approximately 26 aid programmes and 500 activities with a cumulative value of over $540m annually.

As a key advisor you will apply your financial analysis skills and commercial acumen by supporting IDG in the delivery of international development initiatives around the globe. This may be in the form of providing key management information, complex financial modelling and options analysis, advice on governance or contracting structures through to on-going performance reporting and risk management.  

You must have a tertiary accounting degree and be a Chartered Accountant or hold a similar professional designation. Experience in corporate finance, management accounting or a similar analytical role where you have provided advice and management information and analysed complex transactions or business cases is essential.  Exposure to infrastructure arrangements, procurement or tender processes will also be an advantage.

This is a fascinating and diverse business critical role in a sector with rewarding career opportunities globally. 

You must be a New Zealand citizen with the ability to obtain and maintain an appropriate New Zealand Government security clearance.

If you have the skills and drive and want to make a difference for New Zealand, then direct your confidential enquiries and applications to James Clayton at INSIDE Executive Recruitment on 04 913 6940 or james@insiderecruitment.co.nz

Closing Date: 9am on 2 June 2015.

 

 

 

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Page last updated: Thursday, 28 May 2015 16:20 NZST