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Current Vacancies


Senior Group Administrator- Americas and Asia Group (AAG)

This role will work with the Group Business Manager and team administrators to provide advice, expertise, and support to the Americas and Asia Group within the Ministry of Foreign Affairs and Trade.

Daily tasks will involve working across the Group, in the areas of business management, corporate services, financial management and reporting, support services, and people leadership responsibilities, to ensure the efficient and effective operating of each division and overseas post. In particular, the role will coordinate the administrative aspects of posting staff offshore.

Working in a diverse, busy, and exciting environment the ideal candidate will be flexible, organised, possess a strong achievement/delivery focus, have a good understanding of financial and business skills management, and be experienced at coordinating a team. Thriving in a busy team, you will enjoy building relationships and working closely with a wide range of people.
The ability to prioritise, anticipate issues and their creative solutions, and quickly adapt to different situations will be the keys to your success.
Please let us know if you are a New Zealand citizen, or if you and your family hold any other citizenship. You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

The Total Fixed Remuneration range is $53,300 to $72,112.

Application Details

To apply for this position please complete an application form and submit with your CV and covering letter by 12pm midday (NZT) on Friday 16 January 2015.

Contact Person: Tessa Brown | Tessa.Brown@mfat.govt.nz


Casual Records Officer

Applications are invited for the role of Casual Records Officer, within the Information Management Division (IMD) of the Ministry of Foreign Affairs and Trade. There are 2 positions available, with an initial expectation of up to 20 hours per week until the end of June 2015.

Within the Ministry IMD is responsible for the provision of cost effective and reliable global technological systems, solutions and support, and the management and oversight of records and archives, with programmes to enable staff to better access and share information and knowledge across the Ministry’s global network.  The Documents, Records and Archives Unit is responsible for the management of the Ministry’s records, both paper and electronic format.

This Casual Records Officers will provide assistance primarily with the management of our paper files.  Working up to 20 hours a week, they are responsible for assisting our Archives Advisers with the transport of files, updating registers and databases, and managing the allocation of files in our storage facilities. This work involves lifting boxes of files, sorting large volumes of paper and tracking file movements. The Casual Records Officers may also be asked to assist with administrative tasks such as updating spreadsheets and databases, ad hoc scanning etc.

To be successful in this role you will be an organised person with an eye for detail. Ideally you will have some records management experience, with an understanding of file management. You will need to be sufficiently physically fit to move boxes of files and documents. Flexibility in the way you approach your work is important, as is a willingness to help out with administrative tasks.

You will have excellent communication skills, problem-solving ability and have a pragmatic collaborative approach.  You will also be able to quickly establish effective working relationships within the team.

Hours of work are expected to be up to 20 hours per week, negotiable with the successful candidates. Some of these hours will be worked on a Tuesday and/or Thursday, and candidates should indicate their availability for working on these days.

Applicants must have New Zealand citizenship and be able to obtain and maintain the appropriate security clearance. Travel within Wellington during the working day will be required for this role.

Application Details

To apply for this position please complete an application form and submit with your CV and cover letter by 5pm on Friday 16 January.


Protocol Adviser, Diplomatic Protocol Unit of Protocol Division

We are looking for someone to be part of a dynamic team responsible for contributing to ensuring the Government’s responsibilities and obligations under the Vienna Conventions on Diplomatic and Consular Relations are met.  You need to be able to work at a fast pace, think and plan ahead and be one of the contacts responsible for administering privileges and services to a number of foreign diplomatic and consular missions accredited to NZ.  You will also be responsible for successfully administering the Ministry passport policy. You will work closely with relevant managers and will develop a strong network internally and externally with other government organisations. Importantly, as the successful appointee, you will from time to time represent the Ministry at important ceremonial events and will require a professional demeanour. 

Your key responsibilities will include:

As an ideal candidate you will have a number of attributes including:

Expected commencement date for this role is early January 2015, although this is subject to discussion with the successful applicant.

Application Details

To apply for this position please complete an application form and submit with your CV and covering letter by 5th January 2015.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.


Strategic Procurement Manager (IDG)

The Ministry of Foreign Affairs and Trade (MFAT) works to make New Zealand's voice heard overseas and contributes directly to the security and well-being of all New Zealanders.

MFAT manages the New Zealand Aid Programme to support sustainable development in developing countries in order to reduce poverty and contribute to a more secure, equitable and prosperous world. Over half of its budget is focused on our own region, the Pacific. MFAT has an exciting opportunity for a procurement manager or an engineer, experienced in procuring high value, strategic projects, to join the New Zealand Aid Programme's Procurement team.

The Strategic Procurement Manager will design project procurement initiatives and manage high value competitive bidding and negotiations. These initiatives directly contribute to the efficient and effective delivery of the government's international aid and development programme. They include highly varied, challenging and time critical projects such as New Zealand's response to overseas disasters.

The primary objectives for this role are to:

Delivering these objectives will entail influencing, leading, facilitating, coaching, training and supporting a wide range of internal and external stakeholders globally. You will be working with technical and subject matter experts, senior managers and overseas government officials to ensure MFAT maximises value and minimises risks in a wide range of markets.

You should have extensive experience of procurement, ideally for high value projects such as civil engineering, construction, infrastructure, health, education, etc. You must have outstanding communication and negotiation skills and work with a collaborative approach. When building and maintaining professional relationships, you must be able to gain the respect of people at all levels and from a wide range of cultural backgrounds.

For more information please contact Shenée Mawhinney at Robert Walters (04) 471 9731 by Friday 16 January 2015. This process is being managed by Robert Walters on behalf of the Ministry of Foreign Affairs & Trade (MFAT).

Robert Walters reviews all CVs manually and you will be contacted if your skills and experience meet the requirements of this position.


Principal Development Manager - Resilience and Disaster Risk Management

Part of the Ministry of Foreign Affairs and Trade, the International Development Group’s role is to strengthen our developing country partners’ ability to create sustainable economic development and thereby reduce poverty.

Reporting to the Deputy Director: Humanitarian and Disaster Management, this role has both a requirement to provide expert Policy advice on a range of issues as well as take a senior role around managing the Government’s responses to humanitarian crises and representing the Ministry’s position with Development partners locally and internationally. 

If you relish an environment which is politically complex, often time critical and high profile then you will enjoy the challenges faced in this role.  You will be passionate about building excellence and enhancing the Ministry’s disaster management capability.
A strong Policy background in the public sector is essential as well as experience mentoring people and managing complex programmes. A skilled presenter who has demonstrated the ability to advocate and influence at senior levels with International Agencies and partners is also keenly sought. Exposure to disaster or crisis management and humanitarian assistance is highly desirable.

You will have a track record of navigating uncertainty and delivering results and will have proven your mettle as a skilled negotiator and strategic thinker. A strong post grad degree is essential. The ability to fulfil security clearance is a mandatory requirement.

You will need to be able to work flexible hours as required.

Application Details

For further information please contact Eddie Ng on 04 913 6942. Applications close 5pm, Tuesday 20 January 2015.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.


Translator/Trade Policy Adviser, Riyadh

The New Zealand Ministry of Foreign Affairs and Trade (MFAT) and the New Zealand Trade Commission (NZTE) is seeking a motivated and client-focused professional to join the Embassy in Saudi Arabia.
This position offers an exciting opportunity to play a key role contributing to the advancement of New Zealand’s foreign policy and commercial interests by supporting the post’s engagement with government officials, local contacts and the business sector.

The role is responsible for supporting New Zealand companies to grow their business in Saudi Arabia through the provision of high quality insightful market advice and practical, “hands on” business development assistance.

The successful candidate will have demonstrated experience in providing accurate and timely two-way translation and interpretation skills which will be required at official meetings and the translation of embassy documentation.

Additionally the successful candidate will have demonstrated experience in client/customer relationship management, a good understanding of marketing concepts and their practical application and sound knowledge of the local business environment and have local/regional market conditions, and ideally business contacts.

This position requires a highly motivated team member fluent in English and Arabic with experience in business development in an international environment and strong project management skills.

This is a locally-engaged position governed by MFAT’s standard terms and conditions for Embassy locally engaged staff. 

Application Details

For more information and to submit an application please email: info@nzembassy.org.sa. Please include an up to date CV and a covering letter as part of your application.

Applications close for this position at 5pm on Monday 22 December 2014




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Page last updated: Friday, 19 December 2014 10:41 NZDT