Antarctica

New Zealand Procedures for Non-Governmental Visitors to Antarctica

Appendix 3 Advance Notification form

Tourist and non-Governmental Activities in the Antarctic

This information is requested in compliance with Antarctic Treaty Recommendation XVIII-1 and Resolution XIX-3. 

Please print this form and fax back to Antarctic Policy Unit, Ministry of Foreign Affairs and Trade on Fax: +64 4 439 8103

A:  Tour / Expedition Organizer

Company name:

Contact person:

 

Company address:

 

National registration of Company:

International phone:

Total number of Expedition Staff¹:

International fax:

B:  Details of transport and equipment to be used for the Tour / Expedition

(Complete these panels only once if all Tours / Expeditions planned do not vary in their use of transport or equipment: where these vary, complete the panel for every Tour or Expedition)

B.1  Vessel / aircraft used for transport to / from Antarctica

Vessel / aircraft registered name:

Vessel / aircraft type:

National registration:

Vessel / aircraft passenger carrying capacity:

Vessel ice rating (if applicable):

Ship     Yacht      Aircraft

Vessel / aircraft fuel capacity

Vessel / aircraft fuel type:

Intended use of vessel / aircraft

Vessel / aircraft call sign:

inmarsat number/fax:

Radio frequency:

Captains' / commanders' name(s):

Total number of crew²:

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B.2 Equipment to be used within Antarctica  

1 Staff:   Expedition personnel, guides, lecturers, small boat drivers (exclude crew serving these functions).

2  Crew:  Vessel’s captain and officers, helicopter pilots, crew and hotel / catering staff 
(exclude Staff, Passengers and Observers).

C: Contingency planning
Type and amount of insurance cover, including name of insurer(s):

 

 

Arrangements for self-sufficiency and contingency plans, including for medical evacuations and search and rescue in the event of an emergency:

 

 

D:  Expedition Details (complete one of these panels for every separate cruise / expedition 
you are organizing)

Planned port of embarkation:

Planned date of embarkation:

Planned port of disembarkation:

Planned date of disembarkation:

Planned Cruise/Flight number or Voyage Name:

Estimated number of Passengers¹ to be carried:

Activities to be undertaken and purpose:

 

 

Intended itinerary — places to be visited, giving estimated dates:

 

 

 

1  Passengers: Members of the Expedition not Staff or Crew, excluding Observers / National Representatives.

Signature: Tour / Expedition Organizer       

Date:

 

 

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