Job application form
Thank you for your interest in the Ministry of Foreign Affairs and Trade.
To apply for a role you need to complete the application form and attach a cover letter and curriculum vitae (CV). If you don't provide us with all the required information, your application may not be accepted. Existing Ministry employees also need to provide a CV, cover letter and completed application form.
Covering letter and CV
Your covering letter and CV will be evaluated to determine your expertise in the areas required by the position you are applying for. It is important you present your expertise and experience clearly, concisely, and accurately. While there is no strict restriction on the length of your cover letter and CV, conciseness is to your advantage as the key features of your experience are likely to be more obvious to the selection panel.
In your covering letter please describe:
- the reasons for your interest in the role
- your key areas of expertise as compared to the ‘Qualifications, Skills and Experience’ requirements set out in the position description.
Your CV should include:
- your career history (with your current position presented first). Please do not use acronyms and abbreviations
- provide a brief explanation of any gaps in your work history
- the position title, beginning and end dates and name of the organisation, for all positions you have held
- key functional responsibilities in each position
- your key achievements and role in achieving these (i.e. were you the lead or a contributor?)
Personal information is required for the purpose of assessing your application and your suitability for employment within the Ministry. It will be retained, used and disclosed only in accordance with the Privacy Act 1993.
All information you provide as part of your application will be treated as confidential by the Ministry. If your application is successful, this information will be retained on your personal file and can be utilised for the purposes of your employment in the Ministry. If you are unsuccessful, all the information you have provided will be disposed of securely once an appointment has been made and all necessary action has been taken.
Once your application is received
We will acknowledge your application by email and the hiring manager and selection panel will shortlist applicants. If you don't make the shortlist, you will be advised by email. If you are shortlisted, you'll be advised of the selection process.
Applicants wishing to have whānau or supporters present at interviews or who have any particular needs in the interview setting, perhaps because of a disability, are asked to advise the Ministry prior to the interview so arrangements can be made.
Mehemea e hiahia ana kia noho tou whanau, tou iwi tautoki ranei i tou taha i te wa whakahaere patapatai, he inoi atu tenei kia whakaatu mai tenei hiahia ki te Manatu nei i mua ra ano. Me penei ano hoki mehemea he tangata haua koe, a, ka riro ke ma tetahi atu e awhina koe. Ma te whakaatu moata mai, ka taea e te Manatu nga whakatikatika mo tenei ahua.
Background employment and security checks
It is critical that all employees of the Ministry are honest, trustworthy, able to perform the position to a high level and obtain and maintain an appropriate level of security clearance. The standard for all Ministry positions is that you ‘Must be able to obtain and maintain an appropriate New Zealand Government Security clearance’. The application form asks a number of questions about your background, including your citizenship, any criminal record and your health. Questions will also be asked at interview and reference checks. If you are a preferred candidate any offer of appointment is conditional on the satisfactory completion of a national security clearance and criminal record checks.
The Ministry checks a minimum of two references prior to an appointment and at least one of these will be an applicant's recent manager. Please have prepared three referees who are willing to be contacted for comments should you be asked to provide them. If you are applying from the employed workforce at least two referees must be recent previous managers. If you are a current or previous Ministry employee note that a condition of submitting your application is that you provide permission for the Ministry to seek comments from your current and/or former Ministry manager(s) for the purposes of assessing your suitability.