Administration Manager, Shanghai

The New Zealand Consulate General in Shanghai is seeking an Administration Manager with exceptional leadership and significant financial management skills for this challenging and varied role.

The Consulate in Shanghai represents the New Zealand Government to the highest standards of professional excellence in diplomacy, trade, international development and consular services. 

The Administration Manager contributes to the achievement of the strategic priorities of the Consulate through leadership of local administration staff responsible for the delivery of a full range of administration duties, including HR, Finance, Property, Procurement, Security and Consular services. 

Along with exceptional leadership and significant financial management skills the ideal candidate must also have;

  • Excellent written and oral communication skills in English,
  • The ability to provide leadership and deliver results in a collaborative manner,  
  • The ability to work effectively across cultures,
  • A good understanding and knowledge of New Zealand public sector best practice.

New Zealand Citizenship is desirable for this position and applicants must be able to obtain and maintain the appropriate security clearance - please check our website for information around security clearance before applying to check the likelihood of obtaining a clearance.  Confirmation of the position will be subject to a security clearance. 

This is a locally engaged position on a fixed term 3 year contract - relocation, housing and medical expenses will be at the cost of the individual. 

If you are interested in discussing the requirements of the role further please contact Hilary Kaye-Cormack at 086 21 5407 5858 extension 207, alternatively please forward a covering letter and a current CV to hilary.kaye-cormack@mfat.govt.nz outlining your suitability for the role based on the position description and ideal candidate requirements.

Applications will close Friday 20 July 2018.

CCPS Programme Manager

Outstanding opportunity: fixed term contract until 30 June 2019

The China Capable Public Sector (CCPS) programme is the all-of-government initiative to build an enhanced pipeline of China capability across the public sector to meet future needs.  This is a unique opportunity to participate in a progressive initiative led by the Ministry of Foreign Affairs and Trade.  In this role you will drive the delivery of the programme in a new phase under a newly defined business model and governance structure.

The CCPS Programme Manager is responsible for leading the CCPS programme in a new phase.  In this AOG strategic leadership role is tasked with ensuring the CCPS programme continues to build public sector’s talent pipeline of China-savvy leaders, practitioners and talent at all levels.

The role requires a strong vision and a high degree of autonomy, thought leadership and a drive for results.  It requires an understanding of every aspect of the programme’s business model and delivery architecture including the Better Public Services Business Case upon which it is built, and the measurement and realisation of its long-term benefits for which it exists to deliver.  It requires strong relationship management skills and the ability to effectively influence diverse cross-sector stakeholders and engage the governance group and NZ Inc and domestic agencies through strategic account management at agency level. 

CCPS’s delivery architecture is managed through an integrated set of initiatives that blend human capital and knowledge management disciplines.  It is a system-level model for building public sector capability which is modern and efficient because it is centrally managed. 

You may come from a transformational change, human capital, and/or knowledge management background and have a flair for architecting environments that integrate and augment bespoke initiatives, establish clear outcomes, and implement processes for monitoring and measuring their efficiency and alignment.  You’ll be working masterfully to engage and influence at system level while devising and orchestrating collaborative forums that equip public servants with a cohesive set of China-related knowledge, expertise, experience and networks to make effective and efficient contributions to agency outcomes and government opportunities, as it relates to the CCPS programme purpose. 

The key to success in this role is complementing your business acumen with a tactical “making it happen” attitude in a fast-paced, agile delivery environment.  This comes from an innate understanding of best practice human capital transformation in a complex environment with multiple stakeholders.

This role will require a national security clearance, so only New Zealand Citizens will be considered.

To apply, please fill out a job application form to submit along with your CV and cover letter.

Applications close 12.00pm 18 July 2018.

 

Team Administrator, Consular and Protocol - Canberra

We are seeking an experienced administrator with significant visits and project management skills for the New Zealand High Commission in Canberra, Australia.

The High Commission in Canberra represents the New Zealand Government across New Zealand’s political, trade and economic, defence and security, and international development interests, as well as delivering consular services for New Zealanders across the Australia.

The Team Administrator, Consular & Protocol is responsible for providing consular advice and assistance to New Zealanders in Australia and managing protocol administration with the Australian government and other diplomatic missions

The role will suit those interested in a broad range of work in a fascinating, diverse and fast-changing environment. The ability to be a self-starter and deliver results in a collaborative manner is essential. For the right person, this role will provide a rewarding experience across a range of tasks and challenges, as the various relationships continue to grow.

This position would be locally employed by the High Commission in Canberra and is a permanent position.  Total Fixed Remuneration for this position ranges from AUD $62,000 to $78,000.  No off-shore allowance package or provision of housing applies. 

Applicants would ideally have New Zealand citizenship and be able to obtain and maintain the appropriate security clearance.  Confirmation of the position will be subject to both a security and medical clearance.

To apply for this role, please submit a CV and covering letter outlining your skills and experience relevant to the role to info@onpoint365.com or by post to:

Susan Nesbitt

Recruitment Manager

On Point 365

PO Box 7365 Kaleen ACT 2617

It is expected that the successful candidate will start in the role as soon as possible. 

Applications close 12.00pm Thursday, 19 July 2018.

 

Foreign Policy Adviser - London

The New Zealand High Commission in London is seeking to recruit a Policy Adviser (Foreign Policy) to provide high level policy advice and support to High Commission staff, including conducting research and analysis, preparing reports and briefings, and building relationships with the UK government and private sector. We are looking for someone with a university qualification, experience in providing policy advice, an ability to think critically and analytically, who is politically aware, with good research skills, sound judgement and problem solving capabilities. They must be highly flexible and adaptable, and able to work as part of a high achieving team. The successful candidate must hold or attain the right to work in the United Kingdom, and must be able to obtain and maintain a New Zealand security clearance of TOP SECRET, for which New Zealand citizenship is required.

This is a locally employed position, with terms and conditions being set in accordance with UK employment regulations. The High Commission does not provide assistance with accommodation or airfares. The starting salary is in the range of £34,080- £38,089 per annum. Hours: Monday – Friday, 09:00 to 17:00.

To apply for this position, please fill out a job application form (below) to submit along with your CV and cover letter to property@newzealandhc.org.uk.

Applications will only be accepted by email.

Applications close at 9am on Friday 20 July 2018. Only shortlisted applicants will be contacted for an interview.

 

Senior Adviser, Monitoring and Evaluation

Pacific and Development Group (PDG) 

Ministry of Foreign Affairs and Trade

Open Tenure, Wellington

  • Bring your strategic outlook and senior monitoring and evaluation skills
  • Deliver a portfolio of evaluation work
  • Newly created Wellington based role

Join our revamped division as Senior Adviser, Monitoring and Evaluation. You’ll be part of a team leading the delivery of our monitoring and evaluation (M&E) services.

As the Senior Adviser, Monitoring and Evaluation you’ll manage our Strategic Evaluation Programme and budget that is integral to the overall performance of the New Zealand Aid Programme. This includes the delivery of a portfolio of commissioned evaluations. You’ll also be responsible for the monitoring that integrates result based management practice and for the development of M&E frameworks for PDG Country strategies and Four Year Plans. You will actively participate in the development of an evaluative culture that supports evidence-informed practice and learning across the Pacific & Development Group (PDG) and the wider Ministry. 

This role is within the Development Capability and Insights (DCI) Division as part of PDG at the Ministry of Foreign Affairs and Trade. DCI is an enabling function for the rest of the group focused on providing exceptional internal customer service in business practice, learning & development, evaluation, research, performance data analytics, planning and reporting.

Bringing a successful track record in delivering result based management monitoring and evaluations at strategic, programme and activity level, you’ll combine your senior level experience with strong relationship management skills to build trusting relationships with colleagues, partners, and other internal and external stakeholders.

You’ll also manage the M&E capability building programme including the delivery of training, coaching and mentoring and applying new approaches to strengthen the monitoring and evaluation capacity of our key stakeholders.

To be successful in this role you’ll bring:

  • A track record in delivering a portfolio of evaluation work and monitoring
  • A reputation for bringing a strategic outlook and the ability to think conceptually to analyse large and complex issues and, to translate this into evaluation that is pragmatic and delivers fresh insights
  • Experience managing external providers and contracts to deliver timely, high quality and useful evaluation
  • Strong project, contract, budget management and negotiation skills, planning and organising skills and the ability to manage a work programme
  • Strong interpersonal skills, an ability to work successfully with a diverse range of people and influence new ideas, coach, share knowledge and work cooperatively within and across teams

This position is about leading an integrated approach to New Zealand’s diplomatic and development engagement with Pacific countries and is responsible for the delivery of the New Zealand Aid Programme in the Pacific and globally.

If you’re experienced and passionate about evaluation and research, please apply by filling out a job application form to submit along with your CV and cover letter.

Applications close 5.00pm 20 July 2018

You must be able to obtain and maintain the appropriate New Zealand Government security clearance.

 

Expressions of Interest: Intergovernmental Conference on Marine Biodiversity of Areas Beyond National Jurisdiction as part of the New Zealand delegation

Opportunity for legal academics with an interest in the law of the sea  to attend the first meeting of the Intergovernmental Conference on Marine Biodiversity of Areas Beyond National Jurisdiction as part of the New Zealand delegation. 

4 to 17 September 2018 – New York

Expressions of interest close: 31 July

The Ministry of Foreign Affairs and Trade is seeking expressions of interests from legal academics with an interest in the law of the seato attend the first substantive meeting of the Intergovernmental Conference (IGC) on Marine Biodiversity of Areas Beyond National Jurisdiction, as part ofthe New Zealand delegation. The successful individual will be recommended to the Minister of Foreign Affairs for inclusion as part of the New Zealand delegation.

The Intergovernmental Conference was launched by the United Nations General Assembly in its resolution 72/249 (December 2017) to consider the recommendations of the Preparatory Committee (which met from 2015-2017) in order to develop a new treaty under the UN Convention on the Law of the Sea. The substantive elements to be included in the new treaty cover:

  • access and benefit sharing of marine genetic resources;
  • area based management tools including marine protected areas;
  • environmental impact assessments; and
  • capacity building and technology transfer.

Legal academics with an interest  in one or more of these areas, or the law of the sea more broadly, are invited to send a letter setting out their interest in attending the meeting and an a short form CV.

Applicants must be either New Zealand permanent residents or New Zealand citizens. Participation (including travel and related expenses) will need to be funded by the individual or their university or research institution.

The selected individual will be required to agree in writing to a set of specified terms and conditions that apply to all non-official representatives on official delegations, including confidentiality requirements.

To express your interest in attending the IGC please send your CV and a cover letter outlining your suitability and motivation in applying to: LGL@mfat.govt.nz by 31 July.

For further information, please contact Alice Revell, Head of Delegation, 04 439 8563.

Read more about marine biodiversity beyond national jurisdiction

HR Business Partners (4 roles)

This organisation has opportunities for smart, seasoned and experienced HR professionals to join the HR Business Partner team to provide strategic, operational and best practice advice, to enable everyone inthe organisation to contribute and align to the organisational objectives and makeNew Zealand safer and more prosperous.

You’ll be part of a diverse HR team who support a global organisation. Bringing your broad HR toolkitand service focused approach to the workplace, you will be involved in the full spectrum of HR and OD service delivery.  

As excellent relationship managers you will have an impressive tool box in the generalist HR area.  Working in an engaged and cohesive team, you will enjoy the diversity and global nature of this business.  

You will have an end to end range of business partnering capabilities that include change management, employment relations, learning and capability, coaching and mentoring. You will role model and be strong business advocates in delivering the organisation’s People Strategy embedding the new organisational values together with the Diversity and Inclusion Strategy. This is an exciting opportunity to enhance relationships with business leaders by providing value added services that are pragmatic, consistent and make a difference. Proven experience as a business partner is essential.  

These are wonderful career opportunities with real potential to make your mark. The roles work in partnership with managers to deliver an effective and streamlined HR service. We seek 2 Principal HR Business Partners, 1 Senior HR Business Partner and 1 HR Business Partner.

A position description will be available in due course.​

Interest closes on Wednesday 01 August 2018

For more information please contact:

Emma Norris, WorkLife on 04 472 9901/ emma@worklife.co.nz

Jacquie Duffin, WorkLife on 04 472 9903/ jacquie@worklife.co.nz

Resourcing Specialist, HR Business Partners Team

This organisation has opportunities for smart, seasoned and experienced HR professionals to join the HR Business Partner team to provide strategic, operational and best practice advice, to enable everyone in the organisation to contribute and align to the organisational objectives and make New Zealand safer and more prosperous.

You’ll be part of a diverse HR team who support a global organisation. Bringing your broad HR toolkit and service focused approach to the workplace, you will be involved in the full spectrum of HR and OD service delivery.  

An excellent understanding of the operational and recruitment functions of HR is imperative, as is a passion for partnering and understanding business. You will provide guidance and leadership on recruitment policy and practice to ensure an excellent customer experience, attraction of high calibre candidates and contribute to building a strong employer brand.  

The Resourcing Specialist will have proven experience in a variety of recruitment environments at a senior level, with a track record of tapping into non-traditional markets for potential recruits.  

We are seeking a seasoned operator who has an established network to keep up-to-date with recruitment approaches and trends and is a team player.

A position description will be available in due course.​

Interest closes on Wednesday 01 August 2018  

For more information please contact:

Emma Norris, WorkLife on 04 472 9901/ emma@worklife.co.nz

Jacquie Duffin, WorkLife on 04 472 9903/ jacquie@worklife.co.nz

Unit Manager, HR Business Partners

This organisation has opportunities for smart, seasoned and experienced HR professionals to join the HR Business Partner team to provide strategic, operational and best practice advice, to enable everyone in the organisation to contribute and align to the organisational objectives and make New Zealand safer and more prosperous.

You’ll be part of a diverse HR team who support a global organisation. Bringing your broad HR toolkit and service focused approach to the workplace, you will be involved in the full spectrum of HR and OD service delivery.  

This is a newly established position in the HR Business Partners team. The Unit Manager will be responsible for supporting the implementation of the HR vision and values and the delivery of the People Strategy. You will provide leadership on strategic and operational HR matters to the Business Partners team and to their customers.  

The role focuses on leading the HR Business Partners team to deliver high quality services and performance through streamlined, consistent and effective HR advice and guidance to people managers while minimising risks, and optimising the capabilities of our people.

​A position description will be available in due course.​

Interest closes on Wednesday 01 August 2018  

For more information please contact:

Emma Norris, WorkLife on 04 472 9901/ emma@worklife.co.nz

Jacquie Duffin, WorkLife on 04 472 9903/ jacquie@worklife.co.nz

 

Adviser, Digital Content

  • Recent graduate with exceptional digital writing skills
  • Attention to detail
  • Good relationship skills
  • One year fixed term contract

MFAT acts in the world to make New Zealand safer and more prosperous.  The Communications Division works with diplomats, analysts and negotiators supporting engagement on key issues and outreach about MFAT’s work and our place in the world.  This is a stimulating, dynamic environment focused on issues and projects that make a real difference for New Zealand and its people.

The Adviser Digital Content is a one year fixed term contract that will suit a recent graduate with exceptional digital writing skills. You will report to the Unit Manager Digital Communications and be part of a small team of 5 people all focused on delivering the best digital experience for our stakeholders and audiences worldwide.

The Adviser Digital Content is a vital role in keeping our Ministry website up to date and easily understandable for our important public audiences. The role combines a degree of administrative discipline and attention to detail with the ability to build strong internal relationships and the fundamental skill of writing for the digital environment in plain English. You will be part of a motivated team who like to challenge and be challenged while working closely to support each other. You will need to quickly become expert at using the SilverStripe content management system and there is real tolerance for learning as you go.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

Applications close 1 August 2018 at 9.00am

To apply, please fill out a job application form to submit along with your CV and cover letter

He Kaitohutohu Mātua Māori / APEC21 Principal Māori Adviser

Nau mai ki te whārangi nei. 

Kei te kimi haere mātou i tētahi tangata tika ki te eke ki tēnei tūranga, arā, he Kaitohutohu Mātua Māori, APEC 21.

Mēnā he ngakau nui tōu mō ngā tikanga Māori, Te Reo Māori, Te Ao Māori, he kaha koe ki te whakawhiti kōrero ki ngā momo kiritaki katoa, ki te mahi tahi, ki te ārahi hoki i tētahi whakatakanga nui, tēnā pānuitia ngā kōrero i raro iho nei.

Do you want to be part of the largest event series New Zealand has ever hosted? Join the APEC 2021 Programme.

You will be part of an all-of-government programme led by the Ministry of Foreign Affairs and Trade, to plan and deliver a successful Asia-Pacific Economic Cooperation (APEC) which New Zealand will host in 2021. The Asia-Pacific is the fastest growing economic region in the world and APEC is its leading economic forum.

We are a small but rapidly growing team. Our work is varied and demanding and your ability to lead and advise on Māori engagement, as well as your proven experience in project management, will be relied upon every day. 

To be successful in this role, you will be fluent in Te Reo and Tikanga Māori and have proven experience in developing and maintaining relationships with key Māori leaders and influencers. You will have sound project management skills and be comfortable in developing and facilitating information sessions and workshops. You will have experience in people leadership and be able to work across a diverse programme in a collaborative manner. Experience in the public sector and/or media would be an advantage.

Hosting APEC in New Zealand will involve a 12-month period of hosting from December 2020 to November 2021 and will attract up to 22,000 attendees to 12 significant events held throughout the year. APEC will bring decision-makers and Leaders from across the Asia-Pacific together and will create significant opportunities for New Zealand to promote its economic interests.

Your contribution as the APEC 21 Principal Māori Adviser will help New Zealand to achieve its strategic benefits from hosting APEC.

On a day to day basis you will be involved in:

  • Leading the development and roll out of a Māori engagement plan to identify key Māori stakeholders for the APEC 21 programme;
  • Advising on engagement with Māori stakeholders to identify and develop initiatives of specific interest and value to Māori;
  • Advise the APEC21 Programme on how to ensure APEC attendees and Leaders experience authentic Māori hosting whilst in New Zealand;
  • Identify and develop other opportunities to integrate tikanga Māori and/or Māori leadership into APEC activities;
  • Lead Ministry and the APEC21 programme at key Māori events including powhiri and whakatau, ensuring appropriate recognition of local tikanga and kawa at these events.
  • Contribute to projects across the APEC 21 programme as required. 

 

You will offer us your:

  • Experience in confidently navigating Te Ao Māori through your fluency in Te Reo Māori and Tikanga;
  • Experience in working on a cross-government, or large transformation programme;
  • Experience in project management and delivery;
  • Good communication and relationship management skills to work successfully with a wide variety of professionals;
  • A results focus with an understanding of how to effectively influence people to achieve them;
  • Ability to self-manage, prioritise and organise your work with ability to take ownership of critical tasks and deadlines;
  • Willingness to take on a challenge, solve problems and persevere.

This is a once a generation opportunity, where the experience you'll gain from working on APEC 2021 will set you apart from others.

Please apply to CliveH@thejohnsongroup.co.nz attaching your CV and a cover letter outlining the skills, knowledge and experience you can bring to the role explaining why you are the ideal candidate. 

For more information, please call Clive Horne at 04 915 1479

Applications close: 12 pm Wednesday 8th August 2018

 

Team Administrator, Executive Services Division: Fixed Term 12 months

Working in a diverse and busy environment, a key part of this role is supporting processes for tracking and managing ministerial correspondence and Official Information Act requests. You will also work on financial management and supporting the Divisional Manager and ESD teams with other general administrative support tasks, while liaising with our Ministers’ offices on correspondence and keeping time on a number of key deliverables for the Ministry.

The ideal candidate will be friendly, flexible, organised, have a strong achievement/delivery focus, ministerial servicing experience and some budget administration experience.  Thriving in a busy team, you will enjoy building relationships and working closely with a wide range of people. The ability to prioritise, anticipate issues and their creative solutions, and quickly adapt to different situations (sometimes under time pressure) will be the keys to your success.

Please note that you must have New Zealand citizenship, be able to obtain and maintain an appropriate New Zealand Government security clearance and have some previous experience with ministerial servicing.

The total fixed remuneration range for this position is: 45,718 – 61,854 with the starting
salary expected to be in the range of NZ$45,718-$53,786. 

To apply, please fill put a job application form to submit along with your CV and cover letter.

Applications close 1 August 2018 at 12.00pm

 

Team Administrator - New York (Locally Engaged Staff)

New Zealand Permanent Mission to the United Nations

New York

The New Zealand Permanent Mission to the United Nations (UN) in New York is seeking to recruit for the Team Administrator role. The Team Administrator is responsible for supporting the Deputy Permanent Representative, Counsellor and Military Advisor. Managing schedules, Events and Official Visitors will be a key part of the role.

The Team Administrator will be responsible for:

  • Arranging functions and events and logistical arrangements for official New Zealand Government visits
  •  Providing Administration Support to the management team including assisting with calendars and schedules
  • Providing first level IT support to office staff and IT systems
  • Assisting the Military Adviser with documentation processing for United Nations Missions and their accompanying personnel including vacancies, secondment paperwork and visit clearances
  • Establishing and maintaining relationships with key contacts and external providers in order to maintain a high quality level of service and support for the Mission.

Further details on the role:

  • This is a locally engaged position based in New York. The successful applicant will be employed on local terms and conditions
  • The Mission will facilitate a G1 visa for the successful applicant.

Qualifications and Experience

Applicants must have previous experience in a business administration role. Strong relationship management skills and strong written and oral communication skills are required. Proficiency with Microsoft outlook and demonstrated skills in proactive calendar management and scheduling are required.

For queries about the position please email nzpmun@gmail.com

Applications and Close-off

Applications, including curriculum vitae, cover letter and the names of at least two referees, should be sent to nzpmun@gmail.com marked “Team Administrator NYK” in the subject line.

Applications must be received by 5pm on Tuesday 31 July (New York Time).

Applicants must be New Zealand citizens and be able to obtain and maintain an appropriate New Zealand Government Security clearance.