Asset Information Management System Administrator

Applications are invited for the open tenure role of Asset Information Management System Administrator in the Asset Management Division of the Ministry of Foreign Affairs and Trade

The Asset Management Division is responsible for leading the strategic and tactical asset planning and management of the Ministry’s properties and other assets.  The Ministry has a significant network of 100+ office and Official Residence premises overseas, providing facilities and work environment for staff to conduct the Government’s official business effectively.  It also has approximately 250 offshore staff residential properties, assets and posts’ vehicles.

An Asset Information Management System (AIMS) is being implemented to significantly improve the long term asset management of the Ministry’s global asset portfolio.

We are seeking a diversely talented person for this newly created position.  Initially working in the AIMS project team to implement AIMS, then within the Wellington based Asset Management team to administer and enhance the system and provide support services to the global user base.

We are seeking candidates with an Information Technology qualification, who has a sound understanding and demonstrated experience with maintaining and supporting business systems in a large organisation. Experience working with property asset management systems and SQL databases will be an advantage.  You will have a strong customer focus, with the ability to communicate effectively with a range of people. 

Applicants must be able to obtain and maintain the appropriate security clearance.

To apply for this position please complete an application form and submit with your CV and covering letter by Sunday 14th February 2016. 

Public Diplomacy Advisor, New Zealand High Commission Canberra

The New Zealand High Commission in Canberra is seeking a Public Diplomacy Adviser to promote the interests of the New Zealand government in Australia.  Based in Canberra, this position develops and implements public diplomacy policy for the High Commission in Canberra and the Consulate General in Sydney. 

This is an exciting opportunity to contribute to promoting New Zealand’s political relationship with Australia; you will be responsible for developing and managing the High Commission’s public diplomacy strategy and activities which ultimately seek to promote the interests of the New Zealand government in Australia.

An ability to manage media and coordinate responses on a day-to-day basis, as well as during crises and official visits, is essential. Experience in internal communications and knowledge management is also desirable.

You will need to be politically aware, possess sound judgement and problem solving capabilities and have excellent stakeholder relationship and event management skills.  You should be adaptable, able to work as part of a high achieving team as well as autonomously.

The successful candidate will be a person with a relevant tertiary qualification and relevant work experience. You must also be able to live and work in Australia and must be able to obtain and maintain a New Zealand security clearance.

This is a locally employed position, with terms and conditions being set in accordance with Australian employment regulations. The High Commission does not provide assistance with accommodation or airfares.  

To apply for this position please complete an application form and submit with your CV and cover letter robyn.byrne@mfat.govt.nz  by 5.00pm on Monday 15 February 2016. 

Only shortlisted applicants will be contacted for an interview.

Export Controls Coordinator

The Ministry of Foreign Affairs and Trade is looking for an Export Controls Coordinator to join the Multilateral and Legal Affairs Group (MLG).  
Working closely with the Counterproliferation Adviser and the wider team, the Export Controls Coordinator is responsible for  the export of controlled strategic goods, including being the first point of contact for exporters, organising and undertaking outreach with the New Zealand business community, providing first level advice and guidance on issues associated with export controls, assessing applications and processing and issuing export permits.
We are seeking applicants with the following experience/attributes:

  • A self-starter with a can do attitude
  • Demonstrated integrity and professionalism with highly classified material
  • Strong research skills
  • Good IT skills, particularly Word and Excel
  • A track record of achieving results, including sound judgement and decision making skills
  • The ability to understand and interpret legislation and regulations and apply this understanding in a way which provides value to customers 
  • Excellent relationship management skills
  • High standards of written and verbal communication
  • An understanding of the Export Controls regime and regulations and the needs of New Zealand exporters would be desirable
  • Previous military experience or an understanding of weapons and dual-use items associated with weapons of mass destruction would also be desirable

Applicants must have New Zealand citizenship and be able to obtain and maintain an appropriate New Zealand Government security clearance.

To apply for this position complete an application form and submit with your CV and covering letter by 10 February 2016.

Principal Adviser, Office of the Chief Executive

Applications are invited for the open tenure role of Principal Adviser, Office of the Chief Executive within the Ministry of Foreign Affairs and Trade

The Office of the Chief Executive (OCE) comprises the Chief Executive (CE), Deputy Chief Executive (DCE), Principal Capability Adviser (PCA), Chief of Staff, and the divisions that support the Ministry’s executive leadership; and, collectively, the Ministry’s Senior Leadership Team (SLT). 

OCE provides direct support to the Ministry’s senior leadership in exercising strategic leadership of the Ministry.  OCE maintains a whole-of-Ministry view and ensures this perspective is applied to strategic and operational planning, prioritisation, analysis, and decision-making.  OCE builds commitment to, and supports implementation of, the Ministry’s strategy and delivery of organisational objectives with a focus on collaboration across boundaries (both internal and external), coordination of effort, and identification and mitigation of enterprise risk.

The Principal Adviser, Strategic Investment is responsible for advising the Chief Executive and Senior Leadership Team on resource allocation and investment management to optimise the use of MFAT resources and support enhanced strategic performance.

The Principal Adviser, Strategic Investments leads MFAT budget processes, manages investment prioritisation mechanisms, leads assurance processes for strategic investments, advises on new investments, and manages strategic investment performance and benefits realisation processes.

To be successful in this role you will have a depth of experience working alongside senior management teams in large government agencies.  You will be able to bring skill in influencing and managing stakeholders, leading others to achieve results, and providing sound and comprehensive advice on a wide range of issues. 

Applicants must have New Zealand citizenship and be able to obtain and maintain the appropriate security clearance.

To apply for this position please complete an application form and submit with your CV and covering letter by Wednesday 10th February 2016.

Applicants must have New Zealand citizenship and be able to obtain and maintain the appropriate security clearance.

 

Business Process Coordinator - 3 month secondment

Applications are invited for the fixed term role of Business Process Coordinator in the Integrated Delivery Division of the Ministry of Foreign Affairs and Trade.  This role is required for the period 28th March to 30th June 2016.

The Ministry’s Integrated Delivery Division (IDD) was established in February 2015 to manage a portfolio of operational projects and programmes, ensuring successful management, delivery, and benefit realisation of the Ministry’s investments.

IDD has three core functions:

1. Portfolio management: build and manage the portfolio in line with the portfolio governance board’s expectations. The portfolio management function also delivers and maintains the frameworks, tools and templates that are needed to support the successful delivery of the portfolio

2. Delivery management: facilitate the delivery of operational projects and programmes by providing resources, coaching and mentoring

3. Business process management: deliver and manage the overall business process architecture and ensure business process maturity is continuously improved.

Position purpose:

The role of the Business Process Coordinator is to:

• Report and analyse agreed performance measures on a standard reporting cycle to enable prioritisation, decision making and effective business process practices

• Support and coordinate the maintenance of the business process assets including the frameworks, model, maps and documentation

• Facilitate scheduled review of processes that drive improved business process

• Maintain and report projects with business process change to ensure adequate business process support is provided

We are looking for someone with initiative and drive who is interested in this short term opportunity to gain some different and unique experience while assisting in maintaining the organisation’s business process system and associated supporting documentation.

Applicants must be able to obtain a relevant security clearance. The successful applicant must be able to take up this role in late March 2016.

To apply for this position please complete an application form and submit with your CV and covering letter to the above email address by Wednesday 17th February 2016.