Business Process Analyst

The Ministry of Foreign Affairs and Trade (the Ministry) acts in the world to make New Zealand safer and more prosperous.  It does this by working to understand geopolitical changes across the world, advancing the Government’s international priorities, and providing advice to the Government on its implications. By building connections and influence in other countries we act to promote and protect New Zealand’s interests.

We are looking for an enthusiastic business process analyst to provide centralised oversight, support and process improvement advice.  This will involve working across the breadth of the organisation to support them through the review, approval and publishing corporate policies and processes.  This will entail answering operational process related queries and keeping the process register current.  This person will be able to identify the implications of a change in process and what that means in respect to the framework, model, maps and documentation.

You will need to demonstrate:

  • significant experience in business process analysis with strong focus on delivering process improvement initiatives
  • experience in eliciting business rules
  • strong analytical skills to identify risks and issues and opportunities
  • excellent relationship and stakeholder engagement skills

 

Skills

We are looking for someone with excellent interpersonal skills who enjoys creating relationships across the organisation.  You will have a keen interest in organisational operating models and how they evolve and change with time to stay current and support organisational goals and objectives. You will need the ability to facilitate a smooth change and to influence and work collaboratively.  If you think you could be this person please apply as soon as possible.

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

 

The Ministry values are:

  • Impact - We achieve for New Zealand, everyday, everywhere
  • Kotahitanga - We draw strength from our diversity
  • Courage - We do the right thing
  • Manaakitanga - We honour and respect others

 

How to apply:

Applications close 5.00pm, 14 December 2018

To apply, please complete an application form [on this page] and submit your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

 

Policy Officer and Senior Policy Officer Opportunities 

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous

By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

We strive to achieve Impact for New Zealand every day and everywhere; demonstrating what we can achieve with diverse people and knowledge through Kotahitanga; building and using effective partnerships in a spirit of Manaakitanga; and showing Courage in our policy advice, diplomacy and organisational improvement.

We want our people to reflect the diversity of the New Zealand and communities we represent – valuing and respecting the contributions of staff with diverse backgrounds, experiences, skills and perspectives. We acknowledge Te Tiriti o Waitangi as New Zealand’s founding document and do our part to deliver on the Crown’s commitments to Māori under Te Tiriti.

We want our people to bring their whole selves to work. We value the transferrable skills and points of view that both career and life experience bring to the table. We seek staff who have specialist skills, such as languages, as well as broad generalist skills. As an employer we are committed to a focus on leadership, talent, training and development, and flexible work options.

If you bring an authentic view of New Zealand’s place in the world, we welcome your application.  

Where are our Mid-level Opportunities? 

In our two main functions: Foreign Policy and Development. Foreign Policy focuses on providing advice to the New Zealand Government on international foreign policy and trade issues. These span a range of relationships from the Americas to the Middle East and a range of thematic areas from climate change to growing economic resilience. Development is responsible for administering New Zealand’s aid programme, in places like the Pacific and South East Asia.  Across both functions there are opportunities to travel and serve abroad.

Policy Officer

Our Foreign Policy Officers support the government in making decisions that affect New Zealand’s foreign affairs and trade with the rest of the world. This includes contributing to policy recommendations, analysing trends in international political, trade and economic development, and helping to implement policy. Our Development Officers have a strong interest in international development or humanitarian action and an appreciation of the principles of development effectiveness, including programme and activity management.

Senior Policy Officer

Across both Foreign Policy and Development, our representatives at this level need to be able to get up to speed on new developments and issues very quickly then provide analysis and recommendations. The role also requires the ability to manage regular, short-term urgent responses along with medium or long-term priorities. It offers the opportunity to be involved in a rewarding and fast changing environment and to make a real impact. Coaching and mentoring junior team members or staff employed at post may also form part of the role.

For a confidential discussion phone Chris Gilchrist on 04 915 0564 or Shane Mackay on 04 915 0563 from OCG Consulting.  

To apply for a Mid-level opportunity please visit the link here (external link) for Policy Officers and here (external link) for Senior Policy Officers.

Please note we will be interviewing on an adhoc basis, starting immediately, and this will be an ongoing recruitment activity.

 

   

Commercial Specialist

The Ministry of Foreign Affairs and Trade (the Ministry) acts in the world to make New Zealanders safer and more prosperous.  We do this by building connections with and influencing other countries to advance New Zealand’s interests and project New Zealand values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

The Commercial Division is the Ministry of Foreign Affairs and Trade’s global centre of excellence for its procurement, grant funding, private sector investment, contract management, commercialisation, and supplier management activities. We are seeking a procurement specialist with extensive experience in construction contracting and commercial management based in Wellington.

The Commercial Specialist is a member of the Ministry’s Commercial Pool. You will work with our staff globally to provide advice on structuring, procuring, sourcing and negotiating contracts and investments that successfully deliver embassies and residential property and fit-outs for the Ministry.  You will develop strategies delivered by or through external parties such as suppliers and other government or international organisations. This may include time critical projects such as New Zealand’s response to overseas disasters.

 

Qualifications

We are looking for a specialist with at least 5 years’ experience in drafting, procuring, negotiating and implementing construction-related contracts.  You should hold a graduate degree in a commercial discipline or have equivalent level of experience. Studying for, or attainment of, a relevant professional qualification such as MCIPS, CEng or a legal practising certificate would also be an advantage.

 

Skills

The Commercial Specialist will obtain a breadth of knowledge in international construction contracting and will be mobilised in an agile and flexible manner.  Depending on the requirement, you may work on multiple projects, or may be embedded within a project team. 

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

 

The Ministry values are:

Impact - We achieve for New Zealand, everyday, everywhere

Kotahitanga - We draw strength from our diversity

Courage - We do the right thing

Manaakitanga - We honour and respect others

 

How to apply:

Applications close 5.00pm, 7 January 2019

To apply, please complete an application form [on this page] and submit your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

  

Senior Adviser - Education

Are you an exceptional education specialist with a passion for the Pacific?

We’re looking for a Senior Adviser – Education to be part of New Zealand’s increased focus on providing a quality education for people in the region. The Senior Adviser – Education is part of an advisory team in Wellington that provides advice and technical support for education investments in the Pacific.

As well as having excellent written and oral communication, analysis, problem-solving and negotiation skills, you’ll enjoy working with teams to turn policy into sound practices. You’ll be able to provide top quality advice and be completely unfazed by ambiguity or complexity.

Being collaborative and great at building relationships is vital, because you’ll be working with programme teams and partners to advance education outcomes in Pacific Island countries. That’s anything from managing complex activities to supporting or leading education concepts, design, implementation and monitoring.

To be successful, you’ll need at least five years’ experience in the education sector (we’re looking for policy or operational advisory experience, and in-depth understanding of education systems and expertise in areas relevant or applicable to developing country contexts).  Work experience in the Pacific region would be advantage.

 

How to apply:

To apply for this position please complete an application form [on this page] to submit with your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date. 

Applications close 9am Monday 14 January 2019

You must be able to obtain and maintain an appropriate New Zealand Government Security Clearance.

 

Senior Adviser - Executive Services

We are looking for a Senior Adviser with great people and process skills to join our fast paced and busy team.  In this role you’ll work across the Ministry to manage responses to Official Information Act requests, Ministerial correspondence, and Parliamentary Questions, as well as twice yearly support for Select Committee processes, covering all aspects of the Ministry’s foreign, trade and development work. As a Senior Adviser you will also coach and mentor other members of the team, and help build capability in other Ministry business units.

You’ll thrive in this role if you can demonstrate your experience:

  • Quickly and confidently developing effective relationships with subject matter experts at all levels of an organisation.
  • Working effectively and collaboratively in a team when under pressure and meeting tight deadlines.
  • Managing multiple tasks in an organised fashion, across a wide range of subject areas and adjusting priorities as needed, at times with minimal supervision.
  • Providing high quality technical advice and assistance to meet statutory obligations.
  • Working in a ministerial services-type function, including a sound working knowledge of the Official Information Act.
  • Exercising sound judgement with the ability to detect and manage risk appropriately.

 

How to apply:

To apply for this position please complete an application form [on this page] to submit with your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date. 

Applications close 9am Tuesday 18 December 2018

You must be able to obtain and maintain an appropriate New Zealand Government Security Clearance.

Please note that we will be interviewing for this role on Wednesday 19 December 2018, in Wellington

 

Team Leader, Facilities Management

The Ministry of Foreign Affairs and Trade (the Ministry) acts in the world to make New Zealanders safer and more prosperous.  We do this by building connections with and influencing other countries to advance New Zealand’s interests and project New Zealand values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

The Team Leader Facilities is a hands on role and will be responsible for supporting the Ministry by providing customer-centric services and assistance in facilities management for Wellington sites.

This includes:

  • Leading and developing a small team.
  • Building strong relationships with all staff, landlord and other tenants and be their “go to” person for facilities issues
  • Overseeing maintenance activities.
  • Support management of Health, Safety and Security requirements for the site.
  • Monitor contractor management performance
  • Manage facilities related projects, including minor works
  • Budget Management – OPEX and CAPEX
  • Consistent focus & drive for service excellence & improvement initiatives

 

In this exciting and fast-paced role, you'll need to build strong relationships with staff at all levels and manage a range of contracts and procurement activities.

We're looking for someone who is energetic and proactive. We need someone who takes a strategic approach to their work and is able to recognise key business and service delivery challenges and find solutions.

 

The following key accountabilities of this role assist in delivering the Ministry’s purpose.

Knowledge and Skills required

  • To be successful in this role you'll need at least five years' experience in a related role and significant expertise and experience in facilities management.
  • In-depth knowledge and experience in property and building regulatory framework including tenant obligations (e.g. evacuation, business continuity practices, health and safety).
  • High level of competency in the use of the Microsoft suite of applications
  • Excellent verbal and written communication skills, with demonstrated experience in developing and maintaining strong relationships
  • A high level of financial aptitude, computer literacy, analytical and problem solving skills
  • Proven ability to drive value for money processes in a large organisation and to effectively manage a budget.

 

Although required to work to independently, you must be a strong team player with the ability to influence others to enable delivery of process improvements.

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflects the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

The Ministry values are:

Impact - We achieve for New Zealand, everyday, everywhere

Kotahitanga - We draw strength from our diversity

Courage - We do the right thing

Manaakitanga - We honour and respect others

 

How to apply:

Applications close 9am, 3 January 2019.

Interviews to be conducted during the week of 7 January 2019

To apply, please complete an application form [on this page] and submit your CV and cover letter to HRGRecruitment@mfat.govt.nz by the closing date.

 

Team Administrator (Events and Visits/Administration) - Washington DC [Locally Engaged Position]

 

The New Zealand Embassy in Washington, DC is seeking a dynamic Team Administrator for a role with responsibility for managing visits and events as well as providing administrative support to enable the smooth and efficient running of the Embassy. We are looking for someone with strong logistical experience, an administration background, attention to detail and excellent communication and relationship building skills. They must be flexible, solution focused and a good team player.

The successful candidate must be a New Zealand citizen and able to obtain and maintain an appropriate New Zealand security clearance.

This is a permanent, locally employed position, with terms and conditions being set in accordance with US employment regulations. No off-shore allowance, transfer allowance or provision of housing applies. The salary band for this position is USD $51,328 - $69,445.

 

 

How to apply:

To apply for this position please complete an application form [on this page] to submit with your CV and cover letter to wshrecruitment@mfat.govt.nz  prior to the closing date. 

Applications close at 12:00 noon on Wednesday 9 January 2019.  It is expected the successful candidate will start in the role as soon as possible.

You must be able to obtain and maintain an appropriate New Zealand Government Security Clearance.