Project Manager, Visits and Events

Are you an agile events manager who wants to take your career to the next level?

Our Wellington based Visits and Events Logistics team is looking for a talented events project manager who is innately positive, customer focused and an action orientated team player who would be willing to roll up their sleeves as required. In return, we offer impactful work where what you do counts, and a fun and supportive team environment.

The Ministry of Foreign Affairs and Trade acts in the world to make New Zealanders safer and more prosperous.  We do this by building connections with and influencing other countries to advance New Zealand’s interests and project New Zealand values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

  

About the role:

As Project Manager – Visits and Events, you will be responsible for managing all logistical aspects of a portfolio of visits and events for which the Ministry has responsibility.  This will include foreign dignitaries and officials visiting New Zealand, and events and logistical oversight for New Zealand Government missions to foreign countries.  

A diverse programme of events which involve the Ministry, often as the lead agency, will test your organisational, project management and communication skills.  These events can range from small scale regional meetings, Ministry led presentations through to high level multilateral meetings. It will require working closely with staff across the Ministry as well as those from a range of other government agencies. You will also be working with an external events management service provider and a range of service suppliers.

 

Skills and experience required

  • 3-5 years events management experience
  • Have successfully delivered multiple New Zealand events and can project manage a busy New Zealand events portfolio
  • Have actioned and will champion continuous service improvements
  • Are adaptable and can work with customers/stakeholders with diverse working styles
  • Can scale up your New Zealand experience to project manage a combination of New Zealand and off-shore events

See the Job Description for further details.

 

How to apply:

Applications close 5pm, 30 June 2019.

To apply, please submit your CV and cover letter to HRGRecruitment@mfat.govt.nz and complete an application form prior to the closing date. 

You must be a NZ citizen, and be able to obtain and maintain the appropriate New Zealand Government Security clearance

 

Unit Manager, United Nations and Commonwealth Division

 

The United Nations (UN) is a cornerstone of the post-World War II international political and security framework and is central to New Zealand’s strategic objective of strengthening the international rules-based system. The Division leads, coordinates or facilitates New Zealand’s strategic engagement with the UN system to advance our multilateral interests. The Division also leads on New Zealand’s engagement in the international human rights framework, international candidacies and the Commonwealth.

 

The Unit Manager is responsible for providing people, policy and programme leadership and direction to ensure the achievement of strategic priorities (including Strategic Objective One) and high level outcomes for the Division.

The primary role is oversight and leadership of a team of 6 policy staff focused on United Nations, Human Rights and Commonwealth issues.

We are looking for stand out applicants who think strategically, resolve complex issues, provide innovative solutions and above all be a strong manager and leader of people. 

 

You will have an ability to build and maintain relationships at all levels, be meticulously organised and have a personable approach.  You will have demonstrated experience leading a team of people to achieve positive outcomes, and be an inclusive leader modelling the Ministry’s values in all you do.

You must be able to obtain and maintain an appropriate NZ Government Security clearance.

  

How to apply:

Applications close 9am, Friday 21 June 2019

To apply, please submit your CV and cover letter to HRGRecruitment@mfat.govt.nz and complete an application form prior to the closing date. 

You must be able to obtain and maintain the appropriate New Zealand Government Security clearance

 

Lead Adviser - Partnerships

The Partnerships Unit is rolling out an innovative “New Approach” to partnering with New Zealand non-government organisations to deliver more impactful development results in the Pacific and beyond, while concurrently managing a large existing programme of development activities. 

The Lead Adviser for Partnerships will provide experienced thought leadership and deep technical expertise to the Partnerships Unit around the implementation, monitoring, evaluation, review and adaption of the New Approach, with a view to supporting the team in achieving its vision of becoming a centre of excellence in the area of partnerships.  

We seek a person with significant grounding in international development cooperation practice, including experience in delivering development assistance in-country.  The person will have strong leadership, partnering and communication skills, and proven experience in engaging and influencing leaders, teams and partners.  Strong policy, design, monitoring and evaluation skills are essential.

  

How to apply:

Applications close Midday, 21 June 2019

To apply, please submit your CV and cover letter to HRGRecruitment@mfat.govt.nz and complete an application form prior to the closing date. 

You must be able to obtain and maintain the appropriate New Zealand Government Security clearance

  

Design Coordinator

We are currently seeking a Project Coordinator for the Design Unit within the Asset Management Division.

 

The Asset Management Division is responsible for leading the strategic and tactical asset planning and management of the Ministry’s properties and other assets.  The Ministry has a significant network of 100+ office and Official Residence premises overseas, providing facilities and work environment for staff to conduct the Government’s official business effectively.  It also has approximately 250 offshore staff residential properties, assets and posts’ vehicles.

The Design Unit provide architectural design services to the Ministry. This includes developing and managing design and décor principles and standards, specifications and managing assigned projects and procurement activity. This includes working with internal clients, designers and suppliers and in-country consultants.

 

The Design Coordinator will be responsible for providing a wide range of design, project coordination support services. They will be required to understand and assist in managing the design of specific projects as directed.

This includes working with the internal team and clients, designers, suppliers and in-country consultants to ensure projects are delivered to client requirements and design standards, and can be achieved within the agreed timelines and budgets.

It will also include developing and delivering support documentation for the design unit as well as procurement and delivery activity associated with projects, all to ensure that projects and programme are managed, co-ordinated and designed according to project and design standards.

 

Ideally you would have the following qualifications, skills and experience:

  • Some previous experience of providing support services preferably in architecture and/or interior design support. Offshore experience would be a bonus as would procurement of services and products experience.
  • Some knowledge/interest of architecture, interior design and construction principles would be advantageous
  • Computer literacy including Outlook, Word and Excel Microsoft Word, Excel (CAD, Revit, Photoshop would be a advantageous)
  • Strong customer focus, with the ability to communicate effectively with a range of people (written and oral)
  • Possesses a strong achievement/delivery/organisation focus – sets high standards including accuracy and attention to detail

 

This is a fixed term role for two years. 

You must be a New Zealand citizen or hold a New Zealand Permanent Residence Visa and be able to obtain and maintain an appropriate NZ Government Security clearance to apply.

 

How to apply:

Applications close 9am, 27 June 2019

To apply, please submit your CV and cover letter to HRGRecruitment@mfat.govt.nz and complete an application form prior to the closing date. 

You must be able to obtain and maintain the appropriate New Zealand Government Security clearance

 

Partnerships Officer

The Partnerships Unit is rolling out an innovative “New Approach” to partnering with New Zealand development non-government organisations to deliver more impactful development results in the Pacific and beyond, while concurrently managing a large existing programme of development activities. 

The Partnerships Officer will manage a portfolio of NGO partnerships, oversee the sound expenditure of New Zealand aid programme funding, take part in rigorous monitoring and evaluation visits offshore, and contribute to our outreach efforts.  

We seek a person with strong communication, relationship management, policy, financial and project management skills.  Experience in international development practice is an advantage.

You will be part of a diverse team that is committed to modelling emerging best practice when engaging with our civil society partners. Nāu te rourou, nāku te rourou, ka ora te iwi. 

 

How to apply:

Applications close 9am, 2 July 2019.

You must be able to obtain and maintain the appropriate New Zealand Government Security Clearance.

To apply, please submit your CV, a cover letter and a 300-word (or less) response to the question “why should New Zealand provide overseas development assistance?” as well as completing an application form to HRGRecruitment@mfat.govt.nz prior to the closing date.