Business Process Analyst

The Ministry of Foreign Affairs and Trade (the Ministry) acts in the world to make New Zealand safer and more prosperous.  It does this by working to understand geopolitical changes across the world, advancing the Government’s international priorities, and providing advice to the Government on its implications. By building connections and influence in other countries we act to promote and protect New Zealand’s interests.

We are looking for an enthusiastic business process analyst to provide centralised oversight, support and process improvement advice.  This will involve working across the breadth of the organisation to support them through the review, approval and publishing corporate policies and processes.  This will entail answering operational process related queries and keeping the process register current.  This person will be able to identify the implications of a change in process and what that means in respect to the framework, model, maps and documentation.

You will need to demonstrate:

  • significant experience in business process analysis with strong focus on delivering process improvement initiatives
  • experience in eliciting business rules
  • strong analytical skills to identify risks and issues and opportunities
  • excellent relationship and stakeholder engagement skills

 

Skills

We are looking for someone with excellent interpersonal skills who enjoys creating relationships across the organisation.  You will have a keen interest in organisational operating models and how they evolve and change with time to stay current and support organisational goals and objectives. You will need the ability to facilitate a smooth change and to influence and work collaboratively.  If you think you could be this person please apply as soon as possible.

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

 

The Ministry values are:

  • Impact - We achieve for New Zealand, everyday, everywhere
  • Kotahitanga - We draw strength from our diversity
  • Courage - We do the right thing
  • Manaakitanga - We honour and respect others

 

How to apply:

Applications close 5.00pm, 14 December 2018

To apply, please complete an application form [on this page] and submit your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

 

Policy Officer and Senior Policy Officer Opportunities 

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous

By building connections with and influencing other countries and international institutions, we advance New Zealand’s interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

We strive to achieve Impact for New Zealand every day and everywhere; demonstrating what we can achieve with diverse people and knowledge through Kotahitanga; building and using effective partnerships in a spirit of Manaakitanga; and showing Courage in our policy advice, diplomacy and organisational improvement.

We want our people to reflect the diversity of the New Zealand and communities we represent – valuing and respecting the contributions of staff with diverse backgrounds, experiences, skills and perspectives. We acknowledge Te Tiriti o Waitangi as New Zealand’s founding document and do our part to deliver on the Crown’s commitments to Māori under Te Tiriti.

We want our people to bring their whole selves to work. We value the transferrable skills and points of view that both career and life experience bring to the table. We seek staff who have specialist skills, such as languages, as well as broad generalist skills. As an employer we are committed to a focus on leadership, talent, training and development, and flexible work options.

If you bring an authentic view of New Zealand’s place in the world, we welcome your application.  

Where are our Mid-level Opportunities? 

In our two main functions: Foreign Policy and Development. Foreign Policy focuses on providing advice to the New Zealand Government on international foreign policy and trade issues. These span a range of relationships from the Americas to the Middle East and a range of thematic areas from climate change to growing economic resilience. Development is responsible for administering New Zealand’s aid programme, in places like the Pacific and South East Asia.  Across both functions there are opportunities to travel and serve abroad.

Policy Officer

Our Foreign Policy Officers support the government in making decisions that affect New Zealand’s foreign affairs and trade with the rest of the world. This includes contributing to policy recommendations, analysing trends in international political, trade and economic development, and helping to implement policy. Our Development Officers have a strong interest in international development or humanitarian action and an appreciation of the principles of development effectiveness, including programme and activity management.

Senior Policy Officer

Across both Foreign Policy and Development, our representatives at this level need to be able to get up to speed on new developments and issues very quickly then provide analysis and recommendations. The role also requires the ability to manage regular, short-term urgent responses along with medium or long-term priorities. It offers the opportunity to be involved in a rewarding and fast changing environment and to make a real impact. Coaching and mentoring junior team members or staff employed at post may also form part of the role.

For a confidential discussion phone Chris Gilchrist on 04 915 0564 or Shane Mackay on 04 915 0563 from OCG Consulting.  

To apply for a Mid-level opportunity please visit the link here (external link) for Policy Officers and here (external link) for Senior Policy Officers.

Please note we will be interviewing on an adhoc basis, starting immediately, and this will be an ongoing recruitment activity.

 

Commercial Manager [2x roles]

1 position - Open Tenure

1 position - 2 Year Fixed Term

 

The Commercial Division is the Ministry of Foreign Affairs and Trade’s global centre of excellence for its procurement, grant funding, private sector investment, contract management, commercialisation, and supplier management activities. We are seeking two managers experienced in international procurement, contracting and commercial management based in Wellington.

Commercial Managers are members of a Commercial Pool. You will work with Ministry staff globally to provide advice on structuring, procuring, sourcing and negotiating contracts, grants and investments that successfully delivery benefits for the Ministry, New Zealand citizens, other governments and communities in developing countries.  You will provide commercial advice to Ministry staff and develop strategies delivered by or through external parties such as suppliers, NZ agencies, NGOs, partners and other government or international organisations, at all stages of the investment management cycle. This will include the delivery of challenging and time critical projects such as New Zealand’s response to overseas disasters.

Commercial Managers require good relationship management and influencing skills to coach and develop other Ministry staff increase their commercial acumen, e.g. during contract management. Commercial Managers are required to obtain a wide breath of knowledge in one or more designated expenditure categories and will be mobilised in an agile and flexible manner to support business priorities.  Depending on the requirement, you may work on multiple projects, or may be embedded within a project team. 

We are looking for senior specialists with at least 5 years’ experience in developing and implementing international Commercial strategies including procurement, grant funding and capital structuring, e.g. PPPs.  Ideally, this commercial experience will have been gained both within the public and private sectors. You should hold a graduate degree in a commercial discipline. A relevant professional qualification such as MCIPS/FCIPS, CA/CPA or a legal practising certificate would also be an advantage.

This is a Wellington based role. You must be a New Zealand citizen have the ability to obtain and maintain an appropriate New Zealand Government security clearance.

 

No agencies please.

 

How to apply:

Applications close 5.00pm, 7 December 2018

To apply, please complete an application form [on this page] and submit your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

 

Group Business Accountant

The Ministry of Foreign Affairs and Trade (the Ministry) acts in the world to make New Zealanders safer and more prosperous.  We do this by building connections with and influencing other countries to advance New Zealand’s interests and project New Zealand values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

 

This is a full-time permanent role is based in the Finance Division in Wellington.  The Group Business Accountant is responsible for providing support and advice to allocated business group managers (i.e. Senior Leadership Team, Divisional Managers, and Heads of Mission and budget holders). 

Specifically, the position provides financial business advice, management information and services to decision makers for the efficient and effective planning, allocation and utilisation of resources to meet organisational goals. This includes budgeting and forecasting, management reporting, strategic and operational financial planning advice, capital budgeting, advice on fund management, and, advice on the development and review business proposals and cases. They will also help build business and financial management capability in groups and contribute to the development of sound financial policies and procedures.

The following key accountabilities of this role assist in delivering the Ministry’s purpose.

  • Financial Leadership
  • Group Financial Management Support and Advice
  • Education and Coaching
  • Risk Monitoring and Management
  • Relationship Management

 

Qualifications

  • A tertiary qualification in finance
  • ACA or CA membership of NZICA is desirable
  • Previous State Sector financial experience is desirable

 

Skills

  • Extensive experience working as a management accountant in a large, complex organisation
  • Ability to translate financial concepts into easy to understand language
  • Strong written, verbal and analytical skills
  • Ability to build, maintain and leverage key internal relationships

 

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflects the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

 

The Ministry values are:

Impact - We achieve for New Zealand, everyday, everywhere

Kotahitanga - We draw strength from our diversity

Courage - We do the right thing

Manaakitanga - We honour and respect others

 

How to apply:

To apply for this position, please send your CV and cover letter to rebecca.gibson@robertwalters.co.nz prior to the closing date.

Applications close 10am, 7 December 2018

   

Commercial Specialist

The Ministry of Foreign Affairs and Trade (the Ministry) acts in the world to make New Zealanders safer and more prosperous.  We do this by building connections with and influencing other countries to advance New Zealand’s interests and project New Zealand values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

The Commercial Division is the Ministry of Foreign Affairs and Trade’s global centre of excellence for its procurement, grant funding, private sector investment, contract management, commercialisation, and supplier management activities. We are seeking a procurement specialist with extensive experience in construction contracting and commercial management based in Wellington.

The Commercial Specialist is a member of the Ministry’s Commercial Pool. You will work with our staff globally to provide advice on structuring, procuring, sourcing and negotiating contracts and investments that successfully deliver embassies and residential property and fit-outs for the Ministry.  You will develop strategies delivered by or through external parties such as suppliers and other government or international organisations. This may include time critical projects such as New Zealand’s response to overseas disasters.

 

Qualifications

We are looking for a specialist with at least 5 years’ experience in drafting, procuring, negotiating and implementing construction-related contracts.  You should hold a graduate degree in a commercial discipline or have equivalent level of experience. Studying for, or attainment of, a relevant professional qualification such as MCIPS, CEng or a legal practising certificate would also be an advantage.

 

Skills

The Commercial Specialist will obtain a breadth of knowledge in international construction contracting and will be mobilised in an agile and flexible manner.  Depending on the requirement, you may work on multiple projects, or may be embedded within a project team. 

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.

 

The Ministry values are:

Impact - We achieve for New Zealand, everyday, everywhere

Kotahitanga - We draw strength from our diversity

Courage - We do the right thing

Manaakitanga - We honour and respect others

 

How to apply:

Applications close 5.00pm, 7 January 2019

To apply, please complete an application form [on this page] and submit your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

 

Senior Adviser - Contract and Supplier Relationship Manager

  • Manage a wide variety of key contracts and stakeholder relationships
  • Busy and rewarding role
  • Full time, Wellington based role with the Ministry of Foreign Affairs and Trade

Are you a master at managing relationships?

The Global Development and Scholarships Division provides scholarships strategy, policy, guidelines and the programme infrastructure for New Zealand’s renowned Scholarships programme and is responsible for overseeing and administering them.  

We’re looking for an experienced and skilful Senior Adviser to manage contracts and the supplier relationships needed to deliver five New Zealand scholarships schemes.

In this exciting and fast-paced role, you’ll need to build strong relationships with our suppliers at a senior level and manage a wide range of contracts and procurement activities. You will also maintain records and process payments, as required, through our online contracts management system.

We’re looking for someone who is energetic and proactive. We need someone who takes a strategic approach to their work and is able to recognise key business and service delivery challenges and find solutions. We need someone who is comfortable focusing on the detail. 

To be successful in this role you’ll need at least five years’ experience in a related role and significant expertise and experience in the development and implementation of tactical plans and sourcing strategies.

You’ll need proven contract negotiation expertise and the ability to maximise benefits and minimise risks with suppliers.

You must be able to obtain and maintain the appropriate New Zealand Government security clearance.

 

How to apply:

Applications close 5.00pm, 10 December 2018.

To apply, please complete an application form [on this page] and submit your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

 

Senior Adviser - Education

Are you an exceptional education specialist with a passion for the Pacific?

We’re looking for a Senior Adviser – Education to be part of New Zealand’s increased focus on providing a quality education for people in the region. The Senior Adviser – Education is part of an advisory team in Wellington that provides advice and technical support for education investments in the Pacific.

As well as having excellent written and oral communication, analysis, problem-solving and negotiation skills, you’ll enjoy working with teams to turn policy into sound practices. You’ll be able to provide top quality advice and be completely unfazed by ambiguity or complexity.

Being collaborative and great at building relationships is vital, because you’ll be working with programme teams and partners to advance education outcomes in Pacific Island countries. That’s anything from managing complex activities to supporting or leading education concepts, design, implementation and monitoring.

To be successful, you’ll need at least five years’ experience in the education sector (we’re looking for policy or operational advisory experience, and in-depth understanding of education systems and expertise in areas relevant or applicable to developing country contexts).  Work experience in the Pacific region would be advantage.

 

How to apply:

To apply for this position please complete an application form [on this page] to submit with your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date. 

Applications close 9am Monday 14 January 2019

You must be able to obtain and maintain an appropriate New Zealand Government Security Clearance.

 

Senior Adviser - Executive Services

We are looking for a Senior Adviser with great people and process skills to join our fast paced and busy team.  In this role you’ll work across the Ministry to manage responses to Official Information Act requests, Ministerial correspondence, and Parliamentary Questions, as well as twice yearly support for Select Committee processes, covering all aspects of the Ministry’s foreign, trade and development work. As a Senior Adviser you will also coach and mentor other members of the team, and help build capability in other Ministry business units.

You’ll thrive in this role if you can demonstrate your experience:

  • Quickly and confidently developing effective relationships with subject matter experts at all levels of an organisation.
  • Working effectively and collaboratively in a team when under pressure and meeting tight deadlines.
  • Managing multiple tasks in an organised fashion, across a wide range of subject areas and adjusting priorities as needed, at times with minimal supervision.
  • Providing high quality technical advice and assistance to meet statutory obligations.
  • Working in a ministerial services-type function, including a sound working knowledge of the Official Information Act.
  • Exercising sound judgement with the ability to detect and manage risk appropriately.

 

How to apply:

To apply for this position please complete an application form [on this page] to submit with your CV and cover letter to HRGRecruitment@mfat.govt.nz prior to the closing date. 

Applications close 9am Tuesday 18 December 2018

You must be able to obtain and maintain an appropriate New Zealand Government Security Clearance.

Please note that we will be interviewing for this role on Wednesday 19 December 2018, in Wellington