Aorere Internships

Te Manatū Aorere, the Ministry of Foreign Affairs and Trade, is offering the opportunity for talented tauira Māori to experience what it is like to work in New Zealand’s foreign service through our Aorere Internship programme.

Te Manatū Aorere acts in the world to make New Zealanders safer and more prosperous. Our people are diplomats, analysts, advisers and specialists. Our work ranges from negotiating trade agreements, to responding to natural disasters in the Pacific region, to helping kiwis who find themselves in trouble offshore and providing advice to the government on Aotearoa’s relationship with other countries.

Who can apply?

Talented and enthusiastic tauira Māori from any background or discipline who are interested in the work that Te Manatū Aorere does and are keen for some public sector experience.

Why become an Aorere Intern?

You will gain work experience in an organisation that proudly represents Aotearoa business, knowledge and people offshore. You will be able to practically apply your tertiary studies to everyday work situations and enjoy gaining some valuable work experience.

If you are thinking about applying for a role at the Ministry of Foreign Affairs and Trade longer term, then working as an intern will give you a feel for the organisation and will be useful background when deciding how to pitch your application.

The details

We have Aorere internships available for tauira Māori at our Wellington office.

You would begin your internship on 19 November 2018 and complete it on 8 February 2019.

You will have a short induction programme with our other summer interns. You will be placed in a team focusing on one area of the Ministry’s work for the period you are with us.

One of our Māori staff members will be assigned as your mentor and you will have the opportunity to meet with them weekly.

There will also be opportunities to participate in wider Ministry activities including being part of the Ministry’s network for Māori staff- Te Pou Māori, the social club, waiata practice and sports teams.

You will be paid a salary and we will pay for flights within New Zealand (if you are not based in Wellington) at the beginning and end of your internship.

Minimum requirements:

  • You must be currently studying towards a Bachelor's degree or higher qualification and have completed one year's equivalent of full-time study.
  • You must be eligible to live and work in New Zealand.
  • You must pass all MFAT employment vetting and approval standards.

How to apply

Please send the following to HRGRECRUITMENT@mfat.govt.nz by 5pm Wednesday 29 August 2018:

1.  Completed application form [DOCX, 931 KB]

2.  Your c.v.

 

Adviser Digital Content (1 year Fixed Term)

• Recent graduate with exceptional digital writing skills

• Attention to detail

• Good relationship skills

• One year fixed term contract

MFAT acts in the world to make New Zealand safer and more prosperous.  The Communications Division works with diplomats, analysts and negotiators supporting engagement on key issues and outreach about MFAT’s work and our place in the world.  This is a stimulating, dynamic environment focused on issues and projects that make a real difference for New Zealand and its people.

The Adviser Digital Content is a one year fixed term contract that will suit a recent graduate with exceptional digital writing skills. You will report to the Unit Manager Digital Communications and be part of a small team of 5 people all focused on delivering the best digital experience for our stakeholders and audiences worldwide.

The Adviser Digital Content is a vital role in keeping our Ministry website up to date and easily understandable for our important public audiences. The role combines a degree of administrative discipline and attention to detail with the ability to build strong internal relationships and the fundamental skill of writing for the digital environment in plain English. You will be part of a motivated team who like to challenge and be challenged while working closely to support each other. You will need to quickly become expert at using the SilverStripe content management system and there is real tolerance for learning as you go.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. 

To apply for this position please complete an application form and submit your CV and cover letter by 9am Monday 20 August 2018.

Security Advisers (2 year fixed term)

The Ministry of Foreign Affairs and Trade is looking for two experienced security advisers to join our hard working team.

This is a great opportunity, unique in the government sector. 

The Security Division is charged with keeping the Ministry’s people, information and assets safe wherever they may be. 

We deliver comprehensive, fit for purpose security solutions in a fast paced diverse environment. 

To be successful in this role you need protective security experience, excellent planning and administration skills, and someone who can act quickly and efficiently under pressure.

You will be an energetic self-starter capable of working as part of our team or on your own. Having a sense of humour is key.   This is a 2 year fixed term opportunity.  There is travel involved and as a member of team, you are rostered on for after-hours on-call.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. 

To apply for this position please complete an application form and submit your CV and cover letter attendtion Mary-Anne Crompton by 9am Monday 20 August 2018.

Team Administrator, Trade and Economic Group

Are you looking for a new challenge, for some experience working with trade negotiators and Māori policy experts, and an opportunity to make new contacts?  If so, you should apply for the vacant position of Team Administrator in the Trade & Economic Group (TEG) of the Ministry of Foreign Affairs & Trade (MFAT).   The role involves a variety of administrative tasks, including support and advice to MFAT’s Māori Policy Unit, Auckland office, and TEG’s Lead Trade Negotiators and Principal Advisers.  This includes Māori engagement, cultural and outreach support; organising travel and transfers and sorting out logistics; maintaining budgets and making payments; and assisting with recruitment and induction of staff.

You will need to be technologically adept, have good numerical ability and attention to detail, be creative and innovative when problem-solving, be flexible and able to adapt quickly in a reactive environment,  be proactive, self-motivated and energetic, and be able to work well independently and as part of a team.  If this sounds like you and you are looking for an opportunity to expand upon your skills then apply now!

Applicants must hold New Zealand Citizenship and must be able to obtain a security clearance at the relevant level.
 
The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. 

To apply please complete an application form and submit along with your CV and a covering letter to by 9am Monday 20 August 2018.

Development Manager, Pacific and Development Group

Do you have strategic strengths, proven delivery skills, and political acumen? Do you have a driving interest in international development and New Zealand’s place in the world?

The New Zealand Ministry of Foreign Affairs and Trade is looking for Development Managers with broad experience, including of international development, to join our Pacific and Development Group (PDG).

You will join the teams that are responsible for leading on New Zealand’s relationships either in the Pacific or in Southeast Asia.  The roles are critical in shaping strategic direction, policy priorities and managing the complex and evolving portfolios of our development assistance.  You will work closely with teams across PDG and the wider ministry and government to deliver New Zealand’s foreign policy interests.  You will also work closely with our High Commission/Embassy and with external partners and stakeholders.

The ideal candidate for this role will be a motivated professional who:

  • understands how to approach problems and make change happen in difficult contexts;
  • is a strategic thinker, has the ability to influence decision-makers and to represent the Ministry and New Zealand at the international level.
  • has experience in or in relation to developing countries;
  • demonstrates a sound knowledge of the international development landscape;
  • demonstrates knowledge of New Zealand’s machinery of government
  • has excellent policy analysis, written and oral communication and relationship management skills; and
  • has relevant tertiary level education (ideally with a post-graduate qualification);

This is a Wellington-based, permanent role.  Some off-shore travel will be required.  This role forms part of MFAT’s rotational cadre of Development Managers.  For those interested, in the longer term, there will be opportunities to apply to move to other parts of MFAT or for a posting off-shore.

Application details

To apply for this position please complete an application form and submit with your CV and covering letter by 9am on 21 August  2018.

You must be able to obtain and maintain the appropriate New Zealand Government security clearance.

Programme Coordinator (2 positions)

Working with exciting new organisational initiatives

•2 year fixed term

•Supporting positive change

The Ministry of Foreign Affairs and Trade acts in the world to make New Zealand safer and more prosperous.  It does this by working to understand geopolitical changes across the world, advancing the Government's international priorities, and providing advice to the Government on its implications. By building connections and influence in other countries they act to promote and protect New Zealand's interests.  

This reputable government agency aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. As a result, numerous key organisational initiatives have been launched and resourced and they are now seeking two enthusiastic and highly organised individuals to enable their successful implementation. The successful candidates will facilitate the development and implementation of these exciting initiatives, that underpins positive core values and behaviours in a contemporary and international workforce that is constantly evolving.  

Previous project experience in a programme or project environment is essential. You will be strategic in your approach and enjoy working in a fast paced environment, while monitoring across several work-streams that you will support, and be the critical "glue" in managing systems and processes to ensure efficiency and successful delivery.  

Daily tasks will be varied, where you will demonstrate your adaptability when working on a range of activities that support the Programmes, that will include facilitating meetings and workshops, governance reporting, tracking milestones, ensuring alignment with organisational processes, managing planning conflicts and interdependencies, monitoring and managing risk, as well as tracking and reporting on project budgets.

The successful candidate will have:

• excellent communication skills, both verbal and written

•proven ability to facilitate and maintain strong productive relationships with all stakeholders

• the ability to multi-task and think analytically

• previous experience of project management methodology

• previous government sector experience

You must be able to obtain and maintain a New Zealand Government Security Clearance.​

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. 

For further information, please ring Christabella on 04 498 8967. Please submit your CV and cover letter directly to Christabella at boardman@ocg.co.nz

Applications close Monday 20 August.

Communication Adviser

Policy and operational advice

Leading content development

Developing approaches and channels

The Communication Adviser is responsible for providing leadership, advice and support on engagement and communication to the Europe, Middle East and Africa Group, as well as support and advice on specific projects and one-off activities.

The Communication Adviser will ensure a strategic approach to the planning and delivery of engagement and communication using effective channels and tools (including media) to achieve impact and influence with key audiences and stakeholders.  The Adviser will lead a programme of work to identify or create high quality editorial content for the Ministry’s website, social media channels and long-form tools such as Shorthand.   The will also coordinate development of a channel framework for the Ministry’s international networks.

The successful applicant will have a reputation for providing high quality advice, and delivering superb written content.  Experience working in a communication role in a large organisation and an understanding of government processes would be an advantage, as would a background in media or a relevant qualification in communications.

You must be able to obtain and maintain a New Zealand Government security clearance.

To apply for this position please complete an application form and submit along with your CV and cover letter by 9am Wednesday 22 August  2018.

Senior Stakeholder Adviser

Leading a comprehensive programme

Internal champion and expert

Supporting leaders across the Ministry  

The Ministry of Foreign Affairs and Trade is undertaking a comprehensive programme of work to achieve excellence in our engagement with New Zealand stakeholders.  We are looking for a senior professional to take leadership of this programme, and be the internal champion for stakeholder engagement in the Ministry.

The person will be the Ministry’s subject matter expert and go-to person for advice, insight and practical help on stakeholder engagement.  You will be skilled at working with senior leaders, have a track-record of success in complex organisations, be outstanding at building systems and processes and have a practical can-do approach to your work.  

The successful person will work in dynamic team of talented communication professionals on issues and projects that make a real difference for New Zealand and its people.  This is the opportunity for a senior professional to own and deliver a significant stakeholder programme, and make a major contribution to the Ministry’s strategic goals.

You must be able to obtain and maintain an New Zealand Government Security Clearance.

To apply for this position please submit your CV and cover letter by 9am Thursday 23 August 2018 to Heather Church heather.church@jacksonstone.co.nz, 021782923 or 5508027.

Principal Adviser Speak Up Safely (Six month fixed term)

Are you a strategic person who is able to advocate and embed a new key initiative across the Ministry through your credibility and ability to influence others?  We are looking for a dynamic, highly skilled and motivated person to join MFAT’s newly created role of Principal Adviser - Speak up Safely in the Strategy and Coordination Team in HRG.   We are looking for someone to develop, design and implement the Ministry’s Speak Up Safely programme with particular reference to establishing a network of confidential advisors, developing and deliver training to the network and the wider Ministry, and support the confidential advisers as they are established in their role.   We are seeking someone who has significant experience in a similar role within the public sector who is able to engage constructively and credibly with staff across all levels of the Ministry.  The successful candidate will be required to provide professional leadership demonstrating the depth and breadth of knowledge and skill required to act as a highly credible internal resource. 

They will have:

• An extensive depth of knowledge and experience in dealing with sexual assault response, complaints management and resolution processes.

• A sound understanding of legislative requirements as they relate to the various Acts relevant to Speak Up Safely.

• A sound understanding of Employment Law and HR best practices and policy development.

• The ability to use project management methodologies and approaches as a normal/daily part of work.  

A legal background would be an advantage together with a solid understanding of best practice within this area.

This is a six month fixed term position.

To apply for this position please complete an application form and submit along with your CV and cover letter by 9am Thursday 23 August 2018.

Project Engineer (Chancery Projects)

Do you want the opportunity to be part of the team that delivers fit for purpose office Chancery’s in New Zealand’s off-shore locations?

Applications are invited for the role of Project Engineer (Chancery Projects) within the Information Management Division (IMD) in Wellington.  This role is the bridge between IMD and the Asset Management Division to deliver IMD’s services, provide strong guidance on ICT and contributes to the collaborative effort of the Services Group to Chancery Projects.

To be successful in this role you will be a self-starter, someone who is able to manage multiple work streams at different phases, while keeping an eye on the future. You will need to bring together a strong & broad technical background in information and communications technology with proven project management skills. And your relationship management skills will be excellent.

This position offers a chance to be involved in a wide array of interesting, challenging activities and technologies with a diverse and dynamic group of people in a truly global environment.

The successful candidate will be committed to modelling the ministry’s values, contributing to the implementation of the Diversity and Inclusion Strategy, and to building a happy, healthy and high performing workplace for all.

Applicants must have New Zealand citizenship and be able to obtain and maintain the appropriate security clearance. You must also be available to travel internationally.

To apply for this role, please complete an application to submit along with your CV and covering letter outlining your skills and experience relevant to the role.

Applications close on Friday 24th August 2018 at 5.00pm.

 

Senior Adviser, Tourism

If you want to use your knowledge and experience in the tourism sector to make a difference in the world, then this opportunity could be for you.

The New Zealand Aid Programme provides funding to promote sustainable economic development with a strong focus on our near neighbours in the Pacific.  Tourism is one the sectors in the Pacific with the most potential for growth and it is one of our investment priorities.

It is also a sector where New Zealand has a recognised comparative advantage and we are often asked by our developing country partners to share our knowledge, experience, technology and know-how with them so that they can grow their own tourism sectors.

We respond to these requests by investing in a range of interventions that support the tourism sector such as infrastructure, destination marketing, training and national tourism planning.

We are looking for someone with experience and networks in the New Zealand tourism sector to provide strategic direction to the New Zealand aid programme’s tourism investment decisions.  As part of this role you will be able to add value and direction to our country programme teams that are already investing in specific tourism promotion activities or considering future investments.  You will have excellent relationship, leadership, influencing and mentoring skills that will inspire others to see new opportunities and new ways of working as we seek to build a set of investments that create jobs and grow the private sector in the Pacific countries where we work.

This is an open tenure position. You must be able to obtain and maintain an appropriate New Zealand Government security clearance. 

To apply for this position, please fill out a job application form to submit along with your CV and covering letter.

Applications close 9am 23 August 2018.

 

HRIS Opportunities x2

 

  • Manager, HR Systems and Reporting
  • HR Reporting Analyst

Based in a division of the HR Group, the HRIS team provides innovative HRIS services and tools to support this organisation’s leadership at both a strategic and operational level.

The team requires a strategic and customer service focus, applying HR knowledge to deliver innovative, efficient and future focused HRIS services to the organisation. 

 

Manager, HR Systems and Reporting

This role requires a manager equipped with the ability to develop strategy and drive significant HRIS enhancements within this iconic NZ organisation. 

Building partnerships with internal stakeholders will be vital to moving the organisation forward into the new world using more innovative, future focused technology.

The initial focus will be on overseeing the maintenance of current reporting systems as well as project planning for the complexities of transitioning to a new improved HRIS system. 

You will work in partnership with your reporting manager and other business units, to ensure the success of this significant medium-term project. 

You will be a strategic thinker and will be responsible for developing a high performing HRIS team.

To be effective in this position, you will have the following:

  • Experience working in partnership with business to develop HRIS strategy
  • Experience taking leadership in large HRIS project initiatives, and the ability to build and manage a high performing team
  • A broad knowledge of HRIS systems and tools and their ability to support business needs
  • Experience with project management methodologies
  • A comprehensive understanding of HR and the strategic use of HR information in a variety of contexts

 

HR Reporting Analyst

This role provides HR reporting to the business using data extraction and analysis, and supports major activities such as remuneration reviews, people/position management and workforce planning.  

There is plenty of scope to add value to the business through identifying trends and forecasting future requirements, as well as supporting significant HRIS work programme initiatives.

At times there will be a requirement to support other aspects of HRIS administration including position and leave management, and payroll.

To be successful in this role you will need:

  • Experience with HRIS systems and advanced capability with reporting tools such as Pablo
  • A strong customer and business partnership focus
  • Excellent analytical skills with the ability to interpret data and translate it into meaningful advice to support the business
  • Excellent written capability with the ability to present complex ideas and information in a way that it can be easily understood
  • Sound understanding of key HR concepts and operational use of HR information
  • Advanced Excel skills and robust understanding of relational databases and strong SQL skills

Please contact Melanie Swallow at Worklife on 021 434 357 for a confidential chat about either of these roles. 

Applications close 5.00pm Wednesday, 22 August 2018

A cover letter and resume should be emailed to melanie@worklife.co.nz by Wed 22 August. 

Note that we will begin interviewing prior to close off.

 

Team Administrator/Development Support Officer

Have you got initiative, experience in general administration, contract administration and attention to detail? The Ministry of Foreign Affairs and Trade’s Pacific and Development Group is looking for a pro-active administrator to join the their team. 

The key purpose of the Team Administrator/ Development Support Officer role is to provide contract administration for the New Zealand Aid Programme in addition to general administrative services across the branch including information and database management, correspondence and travel, meeting and event coordination.

This role forms part of a team of administrators providing centralised support across the Pacific and Development Group.

To succeed in this role you will need a strong customer focus, outstanding interpersonal and communication skills, strong computer skills covering the Microsoft office suite, excellent attention to detail, and be a natural planner and organiser with the ability to self-manage and use initiative. You will have a positive attitude and strong written and verbal skills and the ability to effectively manage relationships with a variety of stakeholders.

Applications for this role close 5.00pm, 24 August 2018.

To apply for this position, please fill out an application form to submit along with your CV and cover letter.

You must be able to obtain and maintain the appropriate New Zealand Government security clearance.

 

Administration Manager - Dublin (locally employed)

The Ministry of Foreign Affairs and Trade is seeking an experienced office manager with significant people and administration management skills for the New Zealand Embassy in Dublin, Ireland.

The Embassy in Dublin represents the New Zealand Government to the highest standards of professional excellence across New Zealand’s political, trade and economic, defence and security and international development interests, as well as delivering consular services for New Zealanders in Ireland.  

The Administration Manager contributes to the achievement of the strategic priorities of the Post through effective delivery of a full range of office administration duties, including management of local staff and the Embassy’s financial processes, property and IT systems, and management of the Embassy’s consular services.  Attached below is a full position description.

The role will suit those interested in a broad range of work in a fascinating, diverse and fast-changing environment. The ability to provide leadership and deliver results in a collaborative manner is essential, as is the ability to work effectively across cultures. For the right person, this role will provide a rewarding experience across a range of tasks and challenges, as the New Zealand Ireland relationship continues to grow.

Applicants must be able to obtain and maintain the appropriate security clearance. You must have the right to live and work in Ireland.

To apply for this role, please submit fill out a job application form to submit along with your CV and covering letter outlining your skills and experience relevant to the role to HRGRecruitment@mfat.govt.nz   

To discuss this role please contact either Dana Mitchell (Wellington, New Zealand) dana.mitchell@mfat.govt.nz or Tony Harris (Dublin, Ireland) tony.harris@mfat.govt.nz  

Applications close at 5pm on Friday 24 August 2018 (New Zealand time). 

It is expected that the successful candidate will start in the role from 1 October 2018 and be available to travel to New Zealand for training from 3-19 October.

 

Administration Manager - Stockholm (locally employed)

The Ministry of Foreign Affairs and Trade is seeking an experienced office manager with significant people and administration management skills for the New Zealand Embassy in Stockholm, Sweden.

The Embassy in Stockholm represents the New Zealand Government to the highest standards of professional excellence across New Zealand’s political, trade and economic, defence and security and international development interests, as well as delivering consular services for New Zealanders in Sweden.  

The Administration Manager contributes to the achievement of the strategic priorities of the Post through effective delivery of a full range of office administration duties, including management of local staff and the Embassy’s financial processes, property and IT systems, and management of the Embassy’s consular services.  Attached below is a full position description.

The role will suit those interested in a broad range of work in a fascinating, diverse and fast-changing environment. The ability to provide leadership and deliver results in a collaborative manner is essential, as is the ability to work effectively across cultures. For the right person, this role will provide a rewarding experience across a range of tasks and challenges, as the New Zealand Sweden relationship continues to grow.

Applicants must be able to obtain and maintain the appropriate security clearance. YOu must hold the right to live and work in Sweden.

To apply for this role, please fill out a job application form to submit along with your CV and covering letter outlining your skills and experience relevant to the role to HRGRecruitment@mfat.govt.nz

To discuss this role please contact either Dana Mitchell (Wellington, New Zealand) dana.mitchell@mfat.govt.nz or Kim Duncan (Stockholm, Sweden) kim.duncan@mfat.govt.nz

Applications close at 5pm on Friday 24 August 2018 (New Zealand time). 

It is expected that the successful candidate will start in the role from 1 October 2018 and be available to travel to New Zealand for training from 3-19 October. 

  Senior Adviser - Organisational Culture (1 year fixed term)

Values - Diversity and Inclusion –  Organisational Improvement and Engagement

The Ministry of Foreign Affairs and Trade (MFAT) acts across the globe to make New Zealand safer and more prosperous.  It does this by working to understand geopolitical changes across the world, advancing the Governments international priorities, and providing advice to the Government on its implications. By building connections and influence in other countries we act to promote and protect New Zealand's interests.

In this role, you will be a part of the Principal Capability Adviser’s team focused on rolling out programmes including Diversity and Inclusion, Values and Engagement. These are broad programmes actively sponsored at CE level and embraced across MFAT. There are multiple work streams in play, many of which are owned by the business directly.

You will be working with key stakeholders across the organisation to guide, direct and support the development and implementation of a raft of initiatives that together will ensure MFAT becomes a workplace that is recognised as truly valuing and embracing diversity in terms of its thinking, people and behaviours. If you come to work to make a difference, this is an opportunity to play a key role in shaping the programme at a time that in their words "the organisation is hungry for it"   You input will help bring the Ministry's values to life:

• Impact - We achieve for New Zealand, every day, everywhere

• Kotahitanga - We draw strength from our diversity

• Courage - We do the right thing

• Manaakitanga - We honour and respect others

It goes without saying that we are open to a flexible approach to the role, if you have the skills, experience and passion to contribute call Shane Mackay at OCG Consulting on 04 915 0563 or apply on the link below.  Applications close 9am Tuesday 28th August 2018.

 

Policy Adviser - Tokyo (3 year fixed term) (Locally engaged position)

The New Zealand Embassy in Tokyo is seeking a locally employed Policy Adviser for a 3 year fixed term to support and enhance New Zealand’s business and economic interests in Japan.

The Policy Adviser is responsible for contributing to the advancement of New Zealand’s foreign policy, defence and security, trade, science, innovation, environment, economic, sports and education interests by providing high quality and targeted policy advice and reporting to diplomatic staff, and supporting the Embassy's engagement with government, political, business, science, education, media and other contacts.  This includes monitoring relevant news, conducting research and analysis, supporting visits, and preparing reports, briefings and other documentation.

Applicants with a background in research and analysis skills, event management and networking skills, coupled with strong written and oral communication skills and the ability to build and maintain effective relationships with a wide range of business and other stakeholders, are encouraged to apply.

Applicants will need to possess a relevant tertiary qualification and 3-4 years relevant work experience as well as strong IT skills, sound judgement, flexibility, initiative, and an ability to set priorities.  The working language is English but the successful candidate will need to have a high level of fluency in both spoken and written Japanese.

The salary range is JPY6,000,000 - JPY6,700,000 gross per annum.  The successful applicant will be employed on local terms and conditions.  Obtaining the appropriate working visa, if required, will be facilitated.  Relocation to Tokyo where required is to be undertaken at the expense of the applicant.  We are looking for the successful candidate to be available to commence duties in October 2018.

How to apply:

Applications, including a covering letter of no more than two pages setting out why you are applying for the position and examples of how you meet the job criteria, should be sent to tky@mfat.govt.nz and must be received by 5pm, Friday 31 August 2018.  Please note only shortlisted candidates will be contacted.

 

Team Administrator - Tokyo (3 year fixed term) (Locally engaged position)

The New Zealand Embassy in Tokyo is seeking a locally employed Team Administrator for a 3 year fixed term to provide visits and event management, and administration support to help ensure the efficient and smooth running of the Embassy.

The Team Administrator is responsible for providing oversight and coordination of arrangements for visits and events such as functions, meetings, presentations, conferences and workshops.  The position is also responsible for providing general office administration support, and assisting with the procurement of goods and services.

Applicants with a background in event management and office administration, strong written and oral communication skills, and the ability to build and maintain effective relationships, are encouraged to apply.

Applicants will need to possess a relevant tertiary qualification and 3-4 years relevant work experience as well as strong IT skills, sound judgement, flexibility, initiative, and an ability to set priorities.  The working language is English but the successful candidate will need to have a high level of fluency in both spoken and written Japanese.

The salary range is JPY3,600,000 - JPY4,000,000 gross per annum.  The successful applicant will be employed on local terms and conditions.  Obtaining and maintaining the appropriate working visa, if required, will be facilitated.  Relocation to Tokyo where required is to be undertaken at the expense of the applicant.  We are looking for the successful candidate to be available to commence duties in October 2018.

How to apply:

Applications, including a covering letter of no more than two pages setting out why you are applying for the position and examples of how you meet the job criteria, should be sent to tky@mfat.govt.nz and must be received by 5pm, Friday 31 August 2018.  Please note only shortlisted candidates will be contacted.

 

Team Administrator - Europe, Middle East and Africa, and Australia Group (x2)

Have you got initiative, experience in administration and a keen interest for international affairs?

The Ministry of Foreign Affairs & Trade have paired with Madison to find two Team Administrators to join their central Wellington office. One of these roles is permanent and one is to cover for 7 months for maternity leave.

Looking to meet individuals that are passionate in helping people and stimulated by a diverse work place, the right candidate will be at ease dealing with a wide range of tasks from general administration, proofing and formatting documents to organising travel and supporting relocations to offshore offices across the group. 

To be successful in this role you will need:

  • Administrative experience in a large organisation
  • Comfortable working with financial processes
  • Exposure to planning and logistical operations
  • Diary management experience

You will join a team of like-minded administrators who work with multiple onsite and offshore colleagues. You will be a self-starter who enjoys variety and revels in both process and dynamic work environments.  Team work is essential as well a technical savviness including good numerical abilities, confident MS Office suite skills and the enthusiasm to continue to up skill. 

Applicants must hold New Zealand Citizenship and must be able to obtain a security clearance at the relevant level.

The Ministry of Foreign Affairs and Trade aspires to be a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that our staff reflect the diversity of New Zealand and the countries we work in, and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. 

To find out more please get in touch with Georgia Naden on 04 499 8055 for a confidential chat.

To apply: please submit your CV and a covering letter to georgia.naden@madison.co.nz by 9am Tuesday 28 August 2018.