Team Administrator - Europe, Middle East, Africa and Australia Group

Have you got initiative, experience in administration and attention to detail? This job may be just for you.  The Ministry of Foreign Affairs and Trade is looking for a team administrator to join the Europe, Middle East, Africa and Australia (EMA) Group, working closely with our Europe Division.   The role includes a range of tasks including general administration, proofing and formatting, organising travel and supporting transfers to offshore offices across the group. 

You will need to be technologically adept, have good numerical ability, confident MS Office suite skills and the enthusiasm to continue to up skill. We are seeking someone who is flexible and can adapt quickly to a busy workplace, with a proactive and self-motivated approach to work and the ability to work well in a team environment.  We are particularly looking for someone who has the ability and desire to rise to new challenges and responsibilities as the role develops.  This role is suitable for someone who has cut their teeth in an office environment and is seeking the next step in their administration career.  

If this sounds like you and you are looking for an opportunity to expand upon your skills in an internationally focused environment, then apply now!  

The starting to midpoint range for this role is $44,543 to $52,404, with the ability to progress to $60,265.

If you have any queries regarding the role, please contact Dana Mitchell, Group Business Manager EMA, email dana.mitchell@mfat.govt.nz  

Applicants must have New Zealand citizenship and be able to obtain and maintain an appropriate New Zealand Government security clearance.

To apply for this position please complete an application form and submit with your CV and covering letter by 9am Thursday 15 December 2016.

Adviser Documents and Records

The Ministry of Foreign Affairs and Trade is responsible for protecting and promoting New Zealand's interests overseas. The Documents, Records and Archives Unit sit within the Information Management Division and are responsible for the management and oversight of documents, records and archives to enable staff to access and share information.

We are seeking an Adviser with proven experience or knowledge to provide document and records management services within a predominantly electronic information environment. You will work within a team to support the use and operation of the Ministry global document management system and provide training and advice to staff.  You will provide response and solutions to requests and incidents, and advise on operational approaches to document and records management.

We are seeking candidates who are confident in working with electronic systems and technology. Strong communication skills and the ability to build relationships and provide training are essential. You will utilise both technical knowledge and customer focus to deliver services to support records and information systems, policies and processes.

To apply for this position please complete an application form and submit with your CV and covering letter by 5.00pm on Friday 16 December 2016.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

MFAT Research Adviser

The Ministry of Foreign Affairs and Trade is responsible for protecting and promoting New Zealand's interests overseas. The Documents, Records and Archives Unit sit within the Information Management Division and are responsible for the management and oversight of documents, records and archives to enable staff to access and share information.

We are seeking a Research Adviser with proven experience and knowledge to provide internal and external research services, manage Ministry research and vetting information management programmes and facilitate access to the Ministry of Foreign Affairs and Trade’s (MFAT) records. You will work within a team to provide services related to search, discovery, collation, evaluation and access to digital and paper records and information.

We are seeking candidates with strong research, planning and organisational skills. An understanding of relevant legislation and access controls for information is desirable. Strong communication with a focus on quality and attention to detail is essential. You will build and maintain relationships with internal and external contacts to provide research services in response to requests and enquiries.

To apply for this position please complete an application form and submit with your CV and covering letter by 5.00pm on Friday 16 December.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.