Team Administrator/Driver (Honolulu)

Are you an experienced administrator looking for a new challenge abroad?  The New Zealand Consulate-General Honolulu is seeking a Team Administrator/Driver.  The role involves the provision of administrative support to ensure the smooth and efficient operations of the office, and driving service in support of the Consul General.

This position provides administrative, communications and property support to the Consulate team and Administration Manager to include: managing post mail,  providing reception services, assisting with property management and HR functions,  supporting the administration of New Zealand scholarships, supporting event execution, administering social media,  and acting as the primary point of contact with the United States Office of Foreign Missions.  Driving duties include managing the post vehicle fleet and providing safe and punctual driving services to the Consul General, to include occasional nights and weekends. 

The successful applicant will be employed on local terms and conditions and must have the right to work in the United States. Obtaining and maintaining the appropriate working visa is the responsibility of the applicant and any offer of employment is subject to this.  If applicable, relocation to Honolulu is to be undertaken at the expense of the applicant. 

The starting salary range for this position is between USD$35,000 and USD$47,000 per annum, with position in the range dependent on skills and experience.  You would ideally be available to commence duties in Mar 2020.

Qualifications and skills of a successful candidate include:

  • Two to three years’ experience in a business administration role.
  • Strong customer focus, with the ability to communicate effectively with a diverse range of people.
  • Well-developed planning and organisational skills, including an ability to prioritise tasks effectively and work under pressure.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to build and maintain effective relationships, including within a diverse team.
  • Strong achievement/delivery focus, meeting high standards including accuracy and attention to detail.
  • Experience coordinating external service providers and suppliers.
  • Ability to work autonomously and within guidelines, demonstrating the use of sound judgement and initiative.
  • Highly competent in the Microsoft Office Suite.
  • Ability to anticipate issues and problems and think of creative and effective solutions.
  • Demonstrated commitment to continuous improvement, including adaptability and openness to change.
  • Personal integrity, discretion and an honest and ethical approach.

Requirements:

  • Hawaii state driver’s license (currently held or able to obtain).
  • If New Zealand national, ability to obtain and maintain appropriate New Zealand Government security clearances.
  • If New Zealand national and transferring from New Zealand to Honolulu, ability to obtain and maintain proper working visa.
  • Flexible working hours to assist with occasional evening and weekend events.

How to Apply:

If you are interested, please download the application form [DOCX, 20 KB] and full position description [DOCX, 67 KB].  The application form, cover letter, and Resume/CV should be emailed to HLUApplications@mfat.govt.nz

Applications close at 9:00am Hawaii Standard Time on 5 February 2020.  Only shortlisted applicants will be contacted. 

Executive Assistant/Project Administrator

Have you got initiative, enthusiasm, strong administration experience, and the drive to go the extra mile? If so, we urge you to apply for the fixed term position of Executive Assistant/Project Administrator. This position involves a variety of administration and coordination tasks and provides executive support to the Manager, Professional Services and Performance, ensuring all tasks are undertaken that enable the smooth running of their office and their schedule. Experience in PMO or project environments would be highly valuable.

You need to:

  • have excellent attention to detail
  • be creative and innovative when problem-solving
  • be proactive, self-motivated and energetic be flexible and able to adapt quickly in a reactive environment
  • be a master of prioritisation in complex and fast passed environments 
  • be technologically adept and confident using the MS Office suite

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government security clearance.

You can find a position description here [PDF, 239 KB].

Please send covering letter, CV and MFAT application form (https://www.mfat.govt.nz/en/about-us/work-with-us/hr/) to byrne@chandlermacleod.co.nz by 12.00pm on 31 January 2020.

APEC New Zealand Accreditation Services Manager

  • Fixed Term until 23 December 2021
  • Biggest event ever hosted by NZ Government
  • Wellington-based, modern offices in central location

Naku te rourou, nau te rourou, ka ora ai te iwi.
(With your contribution and my contribution, everyone with thrive)

At APEC New Zealand we are ambitious for New Zealand’s role in the Asia Pacific, and the role trade will play in addressing future challenges. Hosting APEC in 2021 is a once in twenty year opportunity for our country.

At a time of rapid global change, there is no other event on the calendar with the same potential to shape our region’s future.

The APEC New Zealand team is part of the Ministry of Foreign Affairs & Trade – a leading public sector employer offering a supportive, positive and ambitious working environment.          

We are seeking an Accreditation Services Manager who brings relevant project management and operational delivery experience to provide expertise on registration and accreditation processes for the major event of APEC 2021.

To be successful in this role, you will be an energetic self-starter capable of working as part of an integrated team but who is sufficiently experienced to work independently and achieve results on your own.

APEC involves a 12-month period of hosting from December 2020 to November 2021 and attracts up to 20,000 attendees to 12 significant events held throughout the year.

APEC will bring decision-makers and leaders from across the Asia-Pacific together and will create significant opportunities for New Zealand to promote its economic interests with trading nations including China, the US and Japan.

Some of the key accountabilities of the Accreditation Services Manager are:

  • Expert user for the registration and accreditation modules within the APEC 2021 Event Management System, responsible for testing, training, and ongoing management including integration with agencies.
  • Act as accreditation subject matter expert during the full lifecycle of the APEC 2021 programme.
  • Responsible for managing the event accreditation process for all participants from registration, data and image validation, data transfer facilitation, through to accreditation confirmation for all APEC 2021 meetings.
  • Communicate registration and accreditation process information to APEC 2021 attendees (written and verbal updates).
  • Responsible for accreditation data issue resolution.
  • Collate accreditation and Event Management System data for regular reporting to APEC 2021 management and governance forums, and key stakeholders.
  • Monitor and analyse dependencies and decisions required for the project, identifying potential issues and resolutions.

You'll offer us your:

  • Exceptional attention to detail and the ability to manage large amounts of data and convey information logically and concisely to governance groups and stakeholders.
  • Ability to develop effective working relationships with a wide range of stakeholders.
  • Strong leadership and interpersonal skills.
  • Systems specialist skills (preferably in event management software).
  • Budget management skills.
  • Microsoft Office suite expertise, and knowledge of comma-separated values files (CSV) and Extensible Markup Language data files (XML).

You will be the kind of person who plans ahead to avoid last minute pressure and stress.  You'll be focused on results and understand how to effectively influence people to achieve them.

This is a once-every-20 year opportunity, where the experience you'll gain from working with APEC New Zealand will set you apart from others in the project profession. We're offering a supportive and fun team environment that you can help shape. 

Secondment from other public sector agencies is welcomed, with the support of the home agency manager.

How to apply:

A position description can be found here. [DOCX, 74 KB]

Applications close 3 February 2020, 5pm.

Please apply attaching your CV, cover letter and MFAT application form outlining the skills, knowledge and experience you can bring to the role explaining why you are the ideal candidate to APEC21.Recruitment@mfat.govt.nz

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government security clearance.

Senior Project Manager

Senior Project Manager

  • Fixed Term until December 2021
  • Biggest event ever hosted by NZ Government
  • Wellington-based, modern offices in central location
Are you interested in being part of the largest event the Government has ever hosted, that brings 20 World Leaders to New Zealand? The APEC New Zealand team is looking for an experienced project manager to play a key role in the delivery of Asia-Pacific Economic Cooperation (APEC). 
You will be part of an all-of-government programme led by the Ministry of Foreign Affairs and Trade, to plan and deliver a successful Asia-Pacific Economic Cooperation (APEC) which New Zealand will host in 2021. We are a rapidly growing team and our work is varied and demanding.
To be successful in this role you will be an energetic self-starter who loves challnge, can turn their problem solving skills to anything, and enjoys working with many different types of people. You will need to bring a flexible and responsive approach to the role.
APEC involves a 12-month period of hosting from December 2020 to November 2021 and attracts up to 20,000 visitors to 12 significant events held throughout the year. APEC will bring decision-makers and leaders from across the Asia-Pacific together and will create significant opportunities for New Zealand to promote its economic interests with trading nations including China, the US and Japan.
Your contribution as a senior project manager will be instrumental in New Zealand achieving strategic benefits from hosting APEC. The Asia-Pacific is the fastest growing economic region in the world and APEC is its leading economic forum.
We are a complex, cross-government programme and are laying the foundations to enable a large and diverse team to work effectively, and with agility.  
Some of the key accountabilities are:
·                Maintain the momentum of a well-established Information Management workstream – a small team working to ensure that APEC21 information is reliable, accessible, secure and managed in an ethical way
·                Support APEC21 Project Leads to ensure that good project management practice is in place, documentation is comprehensive and clear, dependencies across projects are understood and being managed
·                Troubleshoot unexpected changes, and bring an integrated planning approach to managing changes to our event.
You'll offer us your:
·                Experience in working on a cross-government, or large transformation programme
·                Good communication and relationship management skills to work successfully with a wide variety of professionals
·                Ability to self-manage, prioritise and organise your work and naturally take ownership of critical tasks and deadlines
·                Willingness to share your expertise with others to enable their projects to be successful
·                Calm approach in the face of challenge, ability to solve problems collaboratively, and to persevere.
 
You will be the kind of person who loves to plan, and bring order and simplicity to complexity.   You'll be focused on results, and understand how to effectively influence people to achieve them.
This is a once-every-20 year opportunity, where the experience you'll gain from working with APEC New Zealand will set you apart from others in the project profession. We're offering a supportive and fun team environment that you can help shape. 
Secondment from other public sector agencies is welcomed, with the support of the home agency manager.
You must be able to obtain and maintain an appropriate New Zealand Government Security clearance and you must hold New Zealand citizenship.

How to apply:

A position description can be found here [DOCX, 61 KB]. [PDF, 207 KB]

Applications close 3 February, 9am.

To apply for this role, please submit a covering letter, CV and MFAT application form to HRGRecruitment@mfat.govt.nz prior to the closing date, quoting the position title and job number #2020-08.

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government security clearance.

Unit Manager Communications and Digital

  • Significant leadership experience
  • Sophisticated understanding of digital channels
  • Champion of creative communications

The Ministry of Foreign Affairs and Trade acts in the world to make New Zealanders safer and more prosperous by building connections with and influencing other countries to advance our interests and project our values.

In this role you will manage a newly established team that is critical to building the reputation and increasing understanding and support for the Ministry. We are looking for someone who has in-depth knowledge of communications and the digital landscape.

You will be managing talented specialist in the corporate communications, digital, and Pacific and Development communications teams. You will lead the planning, prioritisation and allocation of resources, ensuring the delivery of high quality and high impact communications for the business.

You will need to be able to demonstrate that you are creative and collaborative as well as having excellent judgment, a strategic approach and a strong understanding of tikanga and Treaty of Waitangi principles.

How to apply:

Applications close 27 January 2020, 12pm.

To apply for this role, please visit www.jacksonstone.co.nz (external link), reference #6581. 

For further enquiries: Heather Church or John King on 04 550 8000. 

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government security clearance. 

Senior Adviser - Education

Pacific and Development Group (PDG)

Ministry of Foreign Affairs and Trade (MFAT)

Are you an exceptional education specialist with a passion for improving education quality and outcomes?

We’re looking for a Senior Education Adviser to be part of New Zealand’s focus on providing a quality education for people in the Pacific region and beyond. The Senior Education Adviser is part of an advisory team in Wellington that provides advice and technical support for education investments Education in the Pacific is priority focus.

As well as having excellent written and oral communication, analysis, problem-solving and negotiation skills, you’ll enjoy working with teams to turn policy into sound practices. You’ll be able to provide top quality advice and be completely unfazed by ambiguity or complexity.

Being collaborative and great at building relationships is vital, because you’ll be working with programme teams and partners to advance education outcomes in Pacific Island countries. That’s anything from managing complex activities to supporting or leading education concepts, design, implementation and monitoring.

To be successful, you’ll need at least five years’ experience in the education sector (we’re looking for policy or operational advisory experience, and in-depth understanding of education systems and expertise in areas relevant or applicable to developing country contexts).  Work experience in the Pacific region would be advantage.

How to apply:

A position description can be found here. [PDF, 351 KB]

Applications close 30 January 2020, 12pm.

To apply for this role, please submit a covering letter, CV and MFAT application form to HRGRecruitment@mfat.govt.nz prior to the closing date, quoting the position title and job number #2020-04.

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government security clearance.

Adviser - Education

Pacific Development Group (PDG)

Ministry of Foreign Affairs and Trade (MFAT)

Are you an experienced adviser with a passion for leveraging education opportunities for all learners? Do you enjoy new challenges and working with diverse groups to achieve shared outcomes?

We’re looking for an Education Adviser to be part of New Zealand’s support for quality education for people in the Pacific region and beyond. The Education Adviser is part of an advisory team in Wellington that provides advice and technical support for education investments.

You need excellent written and oral communication, analysis, problem-solving and negotiation skills and enjoy working with teams. Programme management and experience in design and monitoring of education activities would advantageous.

To be effective in this role you need policy or operational advisory experience, and in-depth understanding of education systems and expertise in areas relevant or applicable to developing country contexts.  Work experience in the Pacific region would be advantage.

How to apply:

A position description can be found here.

Applications close 30 January 2020, 12pm.

To apply for this role, please submit a covering letter, CV and MFAT application form to HRGRecruitment@mfat.govt.nz prior to the closing date, quoting the position title and job number #2020-03.

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government security clearance.

Project Coordinator

  • Join a Project Coordination Team
  • Support Projects across the NZ Aid Programme
  • Development Opportunity

Support project teams delivering work as a part of the New Zealand Aid Programme.

About us

Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand's interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.

About the role

Work as part of project teams in delivering specific country work programmes as part of the New Zealand Aid Programme. As the Project Coordinator (Development) you will work on multiple activities and projects across various sectors and country focussed teams. 

You will be a business process technical expert in PDG, providing advice/guidance to Contracted Activity Managers and MFAT Staff working in Activity and Contract Management.

To be successful in this role you must be an energetic self-starter with excellent financial, contract management, attention to detail, time management and communication skills.

Key Responsibilities:

  • Providing technical advice/guidance on Business Processes, including Business Case approval process, budget approvals, forecasting, contract approvals and supplier due diligence
  • MFAT Procurement, Contracting and Exemptions policies,
  • Best practice guidance for managing activities and contracts in MFAT systems
  • Managing Activity Risk registers and H&S Plans
  • Peer reviewing contracts
  • Working as member of project team in concept and design of activities
  • Planning and leading procurements as per business processes, working with Commercial advisers as required
  • Drive process improvement across programme, portfolio and activity management

Key Requirements

  • Minimum of three years' experience in project coordination and contract management (including finance and administration)
  • Relevant tertiary qualification (Project management qualification desirable).
  • Adaptive management experience
  • Sound written and verbal skills
  • Ability to build, maintain and leverage relationships with internal and external peers/contacts
  • Sound planning and organising skills
  • Treasury Business Case preparation or use of would be desirable.
  • Sound understanding of tikanga and Treaty of Waitangi principles
  • Competent in Microsoft Office suite of products
  • An understanding of the Machinery of Government and the Government decision making process
  • Strong qualitative and quantitative analytical skills
  • Ability to work effectively with colleagues within the division
  • Sound judgment and decision making skills
  • Demonstrates the drive and ability to improve own capability. Includes self-awareness and self-improvement focus.

How to apply:

A position description can be found here. [PDF, 177 KB]

Applications close 27 January 2020, 5pm.

To apply for this role, please visit Robert Walter's website here. (external link)

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government security clearance.

 Principal Adviser, Employment Relations

  • Provide strategic employment relations guidance to the business
  • Be part of a large HR team
  • Permanent role with a leading government agency

The Ministry of Foreign Affairs and Trade is seeking a full-time permanent Principal Adviser, Employment Relations based in Wellington.

The Principal Adviser, Employment Relations is the subject matter expert responsible for providing advice and guidance on employment relations (ER) matters to the Ministry. 

This role will develop and manage the key strategies ensuring they align to the Ministry’s values and culture.    This is an exciting role for an ER champion to work across a range of work streams such as collective bargaining, development of ER strategy, contract management and being the in-house ER expert. 

We are looking for someone with a strong background in dealing with complex ER issues, who is a star influencer and has the ability to negotiate at a senior level. You will have extensive knowledge and experience in understanding and applying employment legislation, working with unions and have the ability to build positive working relationships.  Having a practicing certificate is a bonus.

Maintaining relationships with key stakeholders will be an important aspect of this role. You will foster a strong working relationship by building trust and credibility with the unions so that any issues are dealt with fairly.

How to Apply:

Applications close 12.00pm, 30 January 2020.

To apply for this role, please complete an application form and submit along with your CV and cover letter to HRGRecruitment@mfat.govt.nz, quoting Vacancy #2019-162, prior to the closing date.

You must be a New Zealand Citizen and be able to obtain and maintain the appropriate New Zealand Government Security Clearance.