Executive Assistant to the Deputy Chief Executive

We are currently seeking an Executive Assistant for the Deputy Chief Executive.

We are seeking an EA who can demonstrate proven experience supporting senior leaders in an EA capacity and be confident working in a busy Government organisation. Key areas of responsibility include:

  • Full diary management - managing a proactive schedule, fielding meeting requests and communicating priorities
  • Secretariat function - organising meetings led by the Deputy Chief Executive, preparing agendas, organising papers, minute taking and following up on action points
  • Preparing papers for Senior Leadership Team and other meetings - planning skills and attention to detail a must
  • Coordination of the Deputy Chief Executive’s overseas travel arrangements
  • Screening, prioritising and dealing with phone calls, emails and other correspondence

If you enjoy engaging with staff at a high level and thrive in a busy, professional environment, and you are a flexible, highly organised, positive person with excellent communication skills, then this opportunity will suit you.  You will also have advanced MS Office skills (Word, PPT, Outlook & Excel).

To apply, you must be a New Zealand citizen and be able to obtain and maintain an appropriate NZ Government Security clearance.

To apply for this position, please submit your CV and covering letter to recruitment@mfat.govt.nz by noon Friday 1 September 2017. 

Foreign Policy Officer Opportunities

Are you someone who:

  • Makes sound, reasoned decisions and is willing to trust their judgment, knowledge and experience to suggest new ways of doing things
  • Has exceptional communication, influencing and interpersonal skills and an inclusive and collaborative approach to relationships and teamwork
  • Is high performing and driven by success and has the ability to pick themselves up after setbacks and learn from the experience
  • Has an interest in New Zealand and our place in the world and a desire to add your own creative and unique contribution

We are looking for a diverse range of people to embark on careers as foreign policy officers.  We are looking to appoint at three levels, ranging from entry level to our senior policy officer level.

A foreign policy career in the Ministry will offer you the opportunity to work across a broad range of areas in New Zealand, regionally and internationally.  This includes contributing to policy recommendations, analysing trends in international political, trade and economic developments, participating in inter-governmental discussions, and helping to implement policy. As a foreign policy officer you will have the opportunity to apply your knowledge, skill and expertise in a range of different roles in Wellington and offshore at one of our embassies, high commissions, missions or consulates.

A foreign policy career is built on a number of core foundations that we want to see in our applicants.  We look for well-rounded individuals with very good academic records, preferably at post-graduate level.  We look for work or vocational experience that has enabled you to build professional skills, knowledge, and networks.  We look for you to have an understanding of the history and culture of New Zealand and a familiarity with Te Reo and tikanga Māori.  While not essential, a proficiency in languages in addition to English, is advantageous. 

Applicants must hold New Zealand citizenship and you must be able to obtain and maintain an appropriate New Zealand Government security clearance.  The ability and willingness to travel is also required for these roles, and there are opportunities to live and work at MFAT’s offshore locations.

The position description contains more information about the role itself and the key requirements for people wishing to join as a Policy Officer.  You can find out more about working for us at our website (www.mfat.govt.nz (external link)) and full details on the application, assessment and selection process is available from our recruitment partner H2R Consulting at www.h2r.co.nz/mfat (external link).

 Application details

To ensure your application goes through the correct process please only use the H2R web portal for making your application. Applications will only be accepted via H2R Consulting.  Please quote reference number #21748 when applying. 

All applications will be acknowledged by email and managed confidentially.

For any further information please contact Kerry Pattinson at H2R on 04 4999 471.

Applications close at 5pm on Tuesday 29 August 2017.

Banking Officer - Financial Services

• Central Wellington
• Treasury focus
• Bank account management
• Foreign currency transactions
• Bring your experience

The Ministry of Foreign Affairs and Trade is responsible for protecting and promoting New Zealand’s interests overseas. We act in the world to make New Zealanders safer and more prosperous.

This is a key role in the financial services team, working with an established group within the wider finance function.

We are keen to appoint an experienced Banking Officer who is seeking a role with a treasury focus. You will be responsible for bank account management and foreign currency payments. In addition you will arrange and manage the delivery of forward exchange contracts for the Ministry’s operational funding and capital requirements off shore. You will have the ability to establish great relationships with banking providers, the financial services team and the wider Ministry.
Previous experience in foreign exchange transactions is essential along with a customer focus and a process improvement mind set.

To apply for this position please complete an application form and submit with your CV and cover letter by 5pm Wednesday 23 August. 

Administration Manager, NZ Embassy Beijing

Are you an experienced administration manager looking for a new challenge?  Would you like to be part of the team representing New Zealand overseas?  We are looking for an experienced people manager to lead the busy and varied administrative support of the New Zealand Embassy in Beijing. 

The Administration Manager is a leadership role within the Embassy responsible for providing post management with advice and guidance in all aspects of the post’s operations.  The position has eight direct reports and also provides comprehensive support, advice and training to operations on a regional basis. The ability to provide leadership and deliver results in a collaborative manner is essential to this role, as is the ability to work effectively across cultures.

For the right person, this role will provide a rewarding experience across a range of tasks and challenges. 

This position is fixed term for a period of 3 years and the appointee would be expected to start in Beijing in July 2018 although a period of training would be provided in Wellington prior to departure. 

The successful appointee would need to obtain and maintain a national security clearance.  Terms and conditions cover flights, allowances, accommodation, medical and travel insurance.

Please send a cover letter and CV to Jude Byrne at Chandler MacLeod (Byrne@chandlermacleod.co.nz) by   23 August 2017.      

Senior Facilities Manager, Beijing

An outstanding offshore opportunity for a technically astute Facilities Manager to work across a network of posts in China.

The Facilities Manager will provide key technical advice for life-cycle planning and the operational delivery of property assets for the network of posts in China.  The role provides specialist facilities expertise to identify maintenance requirements, monitor performance standards, resolve technical issues and manage the facilities services contracts.

More information is available in the position description.  This position is fixed term for a period of 3 years and the appointee would be expected to start in Beijing around mid-2018 although a period of training would be provided in Wellington prior to departure. 

The successful appointee would need to obtain and maintain a national security clearance.  Terms and conditions cover flights, allowances, accommodation, medical and travel insurance.

This is a unique opportunity to work for a highly regarded organisation on an offshore post.  You’ll gain exposure to a wide variety of stakeholders and be relied upon for your technical expertise and proven experience across Facilities Management.

Please send a cover letter and CV to bridget.clarke@roberwalters.co.nz by 23 August 2017.

Lead Adviser Agriculture, Sustainable Economic Development Division

If you want to use your passion and experience in the Agriculture sector to make a difference in the world, then this position could be for you.

The Agriculture development portfolio in the New Zealand Aid Programme is one of our flagship investments.  It is our largest sector portfolio and spans over 30 countries in four regions around the world.

It is also a sector where New Zealand has a recognised comparative advantage and we are often asked by our developing country partners to share our knowledge, experience, technology and know-how with them so that they can grow their own agriculture sectors. 

We respond to these requests by partnering with New Zealand organisations to design practical solutions to agricultural challenges in developing countries and by doing so, we see a tangible and transformational impact through our work.

This is an exciting, dynamic and highly rewarding role that will work with a team of committed and experienced professionals to enhance the work we do in our agriculture portfolio offshore. 

You will bring your experience and networks in the New Zealand agriculture sector and your experience working in or with the New Zealand Government sector to provide strategic leadership to the Agriculture team.  You will have excellent relationship, leadership, influencing and mentoring skills that will inspire others to see new opportunities and new ways of working as we seek to build a world-leading agriculture programme that lifts New Zealand’s reputation internationally.

You must be able to obtain and maintain an appropriate New Zealand Government security clearance.

To apply for this position please complete an application form and submit with your CV and covering letter by 9am Tuesday 29 August 2017.

Business Systems Analyst - Human Resources Group

 The Ministry of Foreign Affairs & Trade (MFAT) is New Zealand's lead for international relationships, focused on making New Zealanders safer and more prosperous.

MFAT has around 1400 staff, and is unique in that over half its team is based offshore. Given this structure, its human resources team is always looking ahead to how best provide appropriate HR policy, strategy and functions across the organisation to meet the distinctive challenges they face.

As a Business Systems Analyst, you will ensure that MFAT's Human Resource Information System (HRIS) is meeting the needs of the organisation. This will include end-to-end management, enhancements and management of its test and production environments.

You will possess a deep understanding of contemporary HRIS systems, with a strong technical capability. Payroll system experience would be highly beneficial, as would experience in compiling business process documentation.

Balanced against your technical competence, you will also be an able communicator with experience delivering training and supporting end users. You will be able to influence across the payroll and HR teams, and be highly organised.

This is a Wellington based role. You must have the ability to obtain and maintain an appropriate New Zealand Government security clearance.

To apply for this position please visit www.jacksonstone.co.nz (external link)  Applications close 5pm Friday 8 September 2017.

Executive Assistant - New York (Locally Employed Staff), NZ Permanent Mission to the United States

The New Zealand Permanent Mission to the United Nations (UN) in New York is seeking to recruit an Executive Assistant. The Executive Assistant is responsible for providing support to the Permanent Representative and Deputy Permanent Representative to help ensure the efficient and smooth running of the office. In addition, this role has some communications responsibilities.
The Executive Assistant will be responsible for:
• Providing administrative services to the Head of Mission (PR) including managing invitations, scheduling appointments and diary management, liaison of PR’s guests, drafting of correspondence for the PR’s signature and other duties, as required
• Provide some administrative support functions to the DPR on an as required basis
• Maintain a database of key contacts vital to the smooth running of the Executive Assistant position
• Book and coordinate PR travel and transport requirements 
• General administration duties, including managing representational expenditure; travel, medical, credit card processing and other claim receipts
• Provide administrative support to other mission staff
• Assist other staff when work pressures arise
• Support the Team Administrator
• Manage arrangements for the PR and Mission functions, including receptions, dinners, lunches, seminars and meetings
• Contribute to the support and planning for official visits, including preparation of programmes, making appointments and arranging transportation and logistics, with the Team Administrator
• Maintain the Mission’s Communications Strategy
Further details on the role:
• This is a locally engaged position based in New York. The successful applicant will be employed on local terms and conditions
• The Mission will facilitate a G1 visa for the successful applicant.
Qualifications and Experience
• Proven experience supporting senior managers in an Executive Assistant capacity
• Confidence working in a busy Government organisation
• Proven administrative skills written and oral communication skills
• Strong time management, organisational and forward planning skills including
• Excellent knowledge of the Microsoft Suite
• The ability to work well under pressure
• The ability to work cooperatively as part of a team
• A positive can do attitude

For queries about the position please email crystal.hart@mfat.govt.nz

Application, including curriculum vitae, cover letter and the names of at least two referees, should be sent to nzpmun@gmail.com marked "Executive Assistant NYK".

Applications must be received by 5pm on 6 September 2017 (New Zealand Time).

Applicants must be New Zealand citizens and be able to obtain and maintain an appropriate New Zealand Government Security clearance.