In the days following a disaster, the Minister of Foreign Affairs may approve a New Zealand Disaster Response Partnership (NZDRP) funding round.

The NZDRP helps New Zealand NGOs give immediate assistance following a disaster, including providing initial emergency supplies such as water, food and shelter. NGOs accredited to the NZDRP are invited to present proposals for humanitarian actions. These are appraised by MFAT based on set criteria including meeting assessed emergency needs, value for money, and use of New Zealand expertise.

Occasionally MFAT will also invite applications from NZDRP accredited NGOs to pre-position (make ready) essential relief supplies in the Pacific.

NGOs can apply for up to a maximum of $250,000 per activity for high quality proposals that:

  • provide rapid humanitarian assistance to natural disasters in the Pacific through essential NGO prepositioned relief supplies
  • provide humanitarian assistance to meet initial needs assessed following natural disasters in the Pacific through NGO response (relief and early recovery) activities
  • provide humanitarian assistance to significant natural disasters outside the Pacific through NGO response (relief and early recovery) activities.

The NZDRP may also be used to provide humanitarian assistance in the case of civil or armed conflict in the Pacific. 

Read the New Zealand Aid Programme policy booklet on humanitarian action [PDF, 1.1 MB].

Accreditation

NGOs applying for funding must be already accredited to the NZDRP. Accreditation takes place once every three years and the next round is in 2017. To be accredited to the NZDRP NGOs must first be accredited to the Partnerships for International Development Fund.

The 14 agencies accredited for the 2014-2017 period are: ADRA, Caritas, CBM, Childfund, Christian World Service, Habitat for Humanity, Oxfam, Rotary, Salvation Army, Save the Children, SurfAid, TEAR Fund, UNICEF and World Vision

How NZDRP funding rounds work

Applications

In a humanitarian crisis, the Minister of Foreign Affairs can approve a new funding round and will call for NZDRP applications (by emailing accredited agencies).

  • For Pacific responses, NGOs will have three working days to submit their application. 
  • For non-Pacific responses, NGOs will have seven working days to submit their application.

All applicants need to demonstrate their capability to effectively manage, monitor, evaluate and report on response and initial recovery activities and the use of public finances.

NZDRP proposal form [DOC, 849 KB]

NZDRP budget template [XLSX, 45 KB]

Application appraisal and criteria

MFAT appraises applications against a set criteria looking at relevance, effectiveness, efficiency, impact, and sustainability. We use the Quality Rating Scale set out in the Activity Quality Policy. [PDF, 297 KB]

Applications must also:

  • demonstrate value for money. The overall cost of the activity should represent a good investment for the results (outputs and outcomes) that will be achieved through the activity
  • clearly describe outputs and outcomes and how they will be achieved, including the number of vulnerable people provided with essential assistance following natural disasters or armed conflict
  • demonstrate New Zealand NGO expertise and comparative advantage that includes strong and effective partnerships with in-country implementing partners and how the New Zealand NGO supports, advocates for, and influences the delivery of quality humanitarian activities with their partners
  • demonstrate how the cross cutting issues of environment, gender and human rights have informed activity design and implementation.

NGOs will be advised if their application has been successful or not within 2 days.  A contract will be sent to successful applicants and payment made soon after. 

Reporting

NGOs must submit an NZDRP report within three months of completing the activity. This includes submitting a completed budget template with actual costs.

NZDRP completion report template [DOCX, 692 KB] 

NZDRP budget and financial acquittal [XLSX, 44 KB] 

Terms and conditions

1. Activity timeframe

NZDRP activities will have an implementation timeframe of up to 12 months for both Pacific and non-Pacific responses.

2. Matched funding

For selected activities outside the Pacific, the NZDRP will match New Zealand NGO contributions committed, up to $250,000 per project, based on the NGO contribution over the life of the activity. This NGO contribution will need to be reported on as part of the normal NZDRP financial reporting process. 

In the Pacific there is no matched funding requirement for NZDRP activities, to ensure rapid mobilisation of both government and NGO resources.

3. New Zealand based activity support costs

New Zealand based support costs should not exceed 10% of the total activity budget. For both Pacific and non-Pacific activities, the NZDRP will contribute up to 50% of New Zealand based activity support costs.

4. Integration of disaster risk reduction

Integrating disaster risk reduction (DRR) into response and early recovery activities is an effective way of reducing the impact of future shocks on communities and offers more sustainable solutions. The NZDRP provides up to 20% of NGO funding to be targeted to DRP activities in both Pacific and non-Pacific responses.

5. Funding allocation

As the NZDRP is a contestable fund, MFAT reserves the right to select the best applications and to allocate the funding pool accordingly. This may, from time to time, involve changing the indicated level of up to $250,000 per activity.

MFAT will coordinate with New Zealand NGOs for jointly timed public statements on a case by case basis.

6. Full Terms and Conditions

The full Terms and Conditions for the NZDRP are available on request.

Forms and templates