At the Embassy or an Honorary Consulate

Consular staff at the Embassy in Tokyo, and Honorary Consulates in some regional centres, are able to carry out notarial services.

Services and fees are:

  • Issuing certified copies of an original document/set of documents (eg passport) ¥1,300
  • Issuing consular letters as required by the Japanese authorities (eg certificate of signature) ¥2,600
  • Witnessing the signing of official documents (eg wills, land transfer deeds, powers of attorney) ¥2,600
  • Taking affidavits, affirmations, and statutory declarations ¥2,600

If you require a notarial service, please contact the Embassy's Consular Section tel (03) 5478-9651 or email tkyconsec@mfat.govt.nz, or your nearest Honorary Consulate directly to make an appointment.

The issuing of certified copies can also be done via mail.  Please send the document original(s) and the fee in yen cash to the Consular Section, New Zealand Embassy, 20-40 Kamiyama-cho, Shibuya-ku, Tokyo 150-0047 by cash registered mail (genkin kakitome) or courier, enclosing a pre-paid/pre-stamped self-addressed return envelope and a cover note setting out what you require and a contact telephone number and email address.  Processing time is 2-3 working days.  

New Zealand Honorary Consulates

Location Honorary Consulate
Osaka 

New Zealand Honorary Consulate-General
c/o Daikin Industries Ltd
Umeda Center Bldg
2-4-12 Nakazaki-nishi, Kita-ku
Osaka 530-8323
Tel (06) 6373-4583

Sapporo  New Zealand Honorary Consulate
c/o Home Kikaku Center Co Ltd
1-26 West 2-Chome, North 38-jo, Kita-ku
Sapporo 001-0038
Tel (011) 802-9272
Closed Wed-Thu
Sendai  New Zealand Honorary Consulate
c/o Hashimototen Co Ltd
27-21 Tachimachi, Aoba-ku
Sendai 980-0822
Tel (022) 208-770
Nagoya New Zealand Honorary Consulate
c/o Rinnai Corporation
2-26 Fukuzumi-cho, Nakagawa-ku
Nagoya 454-0802
Tel (052) 361-8211
Fukuoka

New Zealand Honorary Consulate
c/o Nishi-Nippon Railroad Co Ltd
Hakata Centre Bldg
3-5-7 Hakata Ekimae
Hakata-ku, Fukuoka-city
Fukuoka 812-0011
Tel (092) 734-1554

Independent Notary Publics

Some notary services can also be obtained from independent Japanese notary publics. The following Japanese notary publics are able to provide services in English. Provision of this listing does not constitute a recommendation or endorsement of the entities listed or their services.

Location Notary office 
Tokyo  Kasumigaseki Notary Office
Fukoku Seimei Bldg Underground
2-1-2 Uchisaiwai-cho
Chiyoda-ku, Tokyo 100-0011
Tel (03) 3502-0745, Fax (03) 3502-0745
kasumigaseki4315@proof.con.ne.jp 
Tokyo Ginza Notary Office
Dai 2 DK Bldg 5F
2-2-6 Ginza
Chuo-ku, Tokyo
Tel (03) 3561-1051, Fax (03) 3561-1053
office@ginza-notary.jp 
Yokohama  Yokohama Station West Exit Notary Office
Tokyo Tatemono Bldg 4F
1-5-10 Kitasaiwai
Nishi-ku, Yokohama 220-0004
Tel (045) 311-6907, Fax (045) 311-0660
yokohamanotary@sunny.ocn.ne.jp 
Osaka  Honmachi Notary Office
Keihanshin Azuchimachi Bldg 3F
3-4-10 Azuchi-machi
Chuo-ku, Osaka
Tel (06) 6271-6266, Fax (06) 6266-4069 
Osaka Edobori Notary Office
Echigobashi TS Bldg 5F
1-10-8 Edobori
Nishi-ku, Osaka
Tel (06) 6443-9488, Fax (06) 6449-0527
Osaka Namba Notary Office
Nankai Nomura Bldg 6F
1-10-4 Nambanaka
Naniwa-ku, Osaka
Tel (06) 6633-0425, Fax (06) 6643-5020
namba-notary-geshi@w5.dion.ne.jp
Kochi Kochi Godo Notary Office
Asahi Seimei Kouchi Honmachi Bldg 3
1-1-3 Honmachi
Kochi
Tel (088) 823-8601, Fax (088) 872-4736
Fukuoka Fukuoka Notary Office
Daizen Bldg 2F
3-7-13 Maizuru
Chuo-ku, Fukuoka 810-0073
Tel (092) 741-0310, Fax (092) 741-0540
z1400ike@d7.dion.ne.jp
Okinawa

Naha Notary Office
176-4 Yasuzato aza
Naha 902-0067
Tel (098) 862-3161, Fax (098) 862-4211

Okinawa Okinawa Notary Office
1-2-3 Misato
Okinawa 904-2153
Tel (098) 938-9380, Fax (098) 862-5131